Event Assistant

The FA; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A prominent football organization in the UK seeks an Event Coordinator to manage key fixtures and events, ensuring seamless delivery and exceptional experiences. Responsibilities include leading match delivery, coordinating volunteers, and managing event budgets. Ideal candidates will have strong event planning skills, administrative experience, and proficiency in Microsoft Office. This role offers flexible work arrangements and a range of benefits including event tickets and medical coverage.

Benefits

Access to event-day tickets at Wembley

Free nutritious lunches

Free private medical cover

Contributory pension scheme

Additional leave and volunteering days

Hybrid working model

Qualifications

• Experience in planning and delivering sporting events.
• Ability to work in a busy environment and provide administrative support to multiple team members.
• Ability to understand and interpret event budgets.
• Ability to chair and present in meetings.
• Proficient in Microsoft Office.

Responsibilities

• Lead delivery of England Women U23 fixtures at away venues.
• Support FA domestic cup fixtures at Wembley Stadium.
• Lead briefings and meetings across relevant event stakeholders.
• Recruit and coordinate matchday volunteers.
• Manage event budgets and reconcile post-event costs.

Skills

Event planning

Administrative support

Budget interpretation

Meeting presentation

Microsoft Office proficiency

Job description

Step into the heart of football’s biggest moments. In this role you will help power The FA’s major events, turning complex challenges into seamless, world‑class experiences through exceptional planning, organisation and on‑the‑ground impact.

What you’ll be doing

• Lead the delivery of England Women U23 fixtures at away venues, working with the host venue, team managers and the wider event delivery team to ensure the event is delivered in line with FA protocols.
• Support the delivery of FA domestic cup fixtures at Wembley Stadium, working with the host venue and the wider event delivery team to ensure events are delivered in line with FA protocols.
• Lead briefings and chair meetings across relevant event stakeholders, including event planning meetings, MD‑1 event pre‑briefs and match day briefings/meetings as required.
• Recruit and coordinate matchday volunteers, including young participants, to deliver the roles of Player Escorts, Banner Parade, Ball Persons and the Pre‑Match Ceremony where applicable.
• Prepare and process all consent forms, information letters and supervisor briefings to support the delivery of the FA’s youth programme in cooperation with FA Safeguarding, FA Medical and the host venue.
• Plan and deliver FA Events’ sports presentation plans both on the road and at Wembley, liaising with club supporter groups, entertainment providers and any third‑party suppliers working on behalf of the participating teams.
• Collaborate with Hospitality & Protocol, Broadcast, Marketing, Commercial, Competitions and Communications departments to deliver events, mitigating risks and delivering required protocols.
• Provide administrative support across all FA Events, delivering accreditation, managing parking requests and supporting the overall setup of the event teams’ operational spaces inside the stadium.
• Mentor event support staff, including UCFB Event Assistants and volunteers.
• Manage event budgets, raise purchase orders where required and reconcile post‑event costs.
• Communicate and provide information internally and externally to assist with event delivery and match organisational operations.
• Execute additional tasks as required to meet the FA’s changing priorities.
• Comply with all company policies and procedures to ensure the highest standards of health, safety and well‑being are maintained.
• Complete a DBS check in line with legislation and government guidance. The level of the check required will be based on the activity of the specific job role.

What we’re looking for – Essential

• Experience in planning and delivering sporting events.
• Ability to work in a busy environment and provide administrative support to multiple team members.
• Ability to understand and interpret event budgets.
• Ability to chair and present in meetings.
• Proficient in Microsoft Office.

What we’re looking for – Beneficial

• Experience working on UEFA / FIFA competitions.
• Strong financial skills.
• Wider understanding of stadium operations.
• Experience working within football / stadium environments.

Benefits

• Access to event‑day tickets at Wembley Stadium and a range of internal events throughout the season.
• Free, nutritious lunches at Wembley Stadium and St. George’s Park.
• Free private medical cover.
• A contributory pension scheme.
• Additional ‘Thank You’ day’s leave, volunteering days and 25 days annual leave (based on a full‑time, permanent contract).
• A hybrid working model offering greater flexibility.

The FA is an equal opportunities employer. We welcome applications from everyone and are proud to be an inclusive, diverse workplace across the country. If you have any particular requirements in respect of the recruitment or interview process, please mention this during your application.