Estates and Facilities Coordinator

Bedford College Group; Old Warden; On-site; GBP 28,000 - 35,000; Full time

Job summary

A local educational institution in Old Warden is seeking an Estates and Facilities Coordinator to ensure a safe, secure, and compliant environment. Key responsibilities include overseeing site security, coordinating maintenance, and managing statutory checks. The ideal candidate will have substantial experience in a similar operational role with supervisory responsibilities. The role offers a salary between £28,483 and £34,419 per annum, along with various professional development benefits.

Benefits

27 days annual leave plus bank holidays

People’s pension

Retail and leisure discounts

Professional development opportunities

Access to college courses

Qualifications

• Substantial experience in Estates & Facilities or a similar operational role.
• Supervisory experience and understanding of modern facilities management.
• Experience working with the public and young people.

Responsibilities

• Deliver a full range of Estates & Facilities services.
• Oversee site security, portering, and minor maintenance.
• Manage physical security systems (CCTV, alarms).

Skills

Independent work

Planning and prioritization

Problem-solving

Effective communication

IT literacy (Word, Excel, PowerPoint)

Education

GCSE Maths and English (A–C) or equivalent

Level 2 vocational qualification

First Aid at Work or willingness to obtain

Job description

Role:

Estates and Facilities Coordinator

Location:

Shuttleworth College – Old Warden

Salary/Benefits:

Salary between £28,483 and £34,419 per annum, based on experience and qualifications. 27 days annual leave plus bank holidays, People’s pension, retail and leisure discounts, professional and personal development opportunities, and access to college courses.

Hours/Weeks:

40 hours per week, 52 weeks per year.

Contract Type:

Permanent – Full Time.

Requirements:

UK right‑to‑work; no sponsorship available. Proof of right‑to‑work is required for any offer.

About the role:

We are currently seeking an Estates and Facilities Coordinator to join our Estates and Facilities department at The Bedford College Group.

Responsibilities:

• Role Purpose – Deliver a full range of Estates & Facilities services to maintain a safe, secure and compliant college environment, supporting the aims and vision of The Bedford College Group.
• Operational Duties – Oversee site security, portering, minor maintenance, grounds upkeep, statutory checks via Smartlog, waste disposal, and driving college vehicles.
• Coordination & Leadership – Act as first point of contact on site, allocate helpdesk tasks, monitor operational issues, mentor team members, and ensure adherence to shift instructions and compliance policies.
• Monitoring & Reporting – Manage physical security systems (CCTV, alarms), car‑park operations, cleaning audits, identity‑card checks, and maintain accurate records for statutory and safety compliance.
• Statutory Duties – Uphold safeguarding, equality, diversity, inclusion and health & safety standards; participate in training and development to maintain compliance and professional standards.

About you:

• Qualifications: GCSE Maths and English (A–C) or equivalent; Level 2 vocational qualification; First Aid at Work or willingness to obtain; willingness to undertake relevant training.
• Knowledge & Experience: Substantial experience in Estates & Facilities or a similar operational role; supervisory experience; understanding of modern facilities‑management expectations; experience working with the public and young people.
• Core Skills: Ability to work independently, plan and prioritise tasks, resolve problems creatively, communicate effectively (oral and written), mentor team members, IT literacy (Word, Excel, PowerPoint).
• Values & Attributes: Flexible approach to hours, strong work ethic, reliability, punctuality, ability to collaborate internally and externally, commitment to safeguarding and equality.
• Additional Requirements: Full clean manual driving licence, access to a vehicle, ability to work across sites, availability for contact at short notice.

Values & Vision:

• Valuing Teamwork: One team, respectful collaboration.
• Improving Continuously: Challenging ourselves to do better through innovation and learning.
• Student‑Centred: Prioritising the best outcomes for students.
• Inclusive: Celebrating differences and diversity.
• Open and Caring: Supporting the wellbeing of staff, students, and community.
• Nurturing Education Excellence: Delivering programmes that challenge students to achieve their ambitions.

Additional Information:

Relevant statutory and legal information: This post is exempt from the Rehabilitation of Offenders Act 1974. Candidates will be subject to thorough vetting, including an enhanced DBS check and satisfactory references.