Estates and Facilities Co-Ordinator -Admin officer

Brook Street; West of England; Vor Ort; GBP 26.000 - 30.000; Vollzeit

Zusammenfassung

Brook Street is recruiting for an Estates and Facilities Coordinator to join a small estates management team in Bristol. The role focuses on keeping the building running smoothly by managing maintenance, compliance, supplier activity, and day-to-day customer services.

You will investigate issues, maintain records, support health and safety activities, handle procurement tasks, and coordinate third‑party work to ensure timely delivery and compliance.

Qualifikationen

• Strong organisational skills with confidence managing multiple priorities in a busy office setting.
• A responsible, safety-minded approach to compliance and documentation.
• Experience liaising with contractors and suppliers, tracking actions and ensuring delivery against expectations.
• Clear communication and a helpful, service-focused attitude for colleagues and service users.
• Experience using administrative systems and maintaining accurate records (work orders, documentation and reporting).

Aufgaben

• Receive, investigate and progress maintenance issues, raising and monitoring work orders.
• Maintain records for planned, statutory and unplanned work, including contractor delivery oversight.
• Support health, safety and compliance activities, including fire tests and drills.
• Assist with risk assessments and training coordination; keep resources up to date.
• Coordinate supplier activity, process invoices and resolve procurement queries.
• Help manage shared services like mailbox, post room, stationery, and access passes.
• Collate monthly sustainability data and KPI information, prepare charts/reports, assist FOI responses.
• Coordinate third-party activity and suggest process improvements.

Kenntnisse

Organisational skills

Safety-minded

Contractor liaison

Documentation

Clear communication

Jobbeschreibung

Estates and Facilities Coordinator (EO)

Location: Bristol (Eastgate Office Centre, Eastgate Road, BS5 6XX)

Joining a small estates management team, you'll play a key role in keeping the building running smoothly–supporting maintenance, compliance, supplier activity, and day-to-day customer services. If you enjoy practical problem-solving, clear communication, and making sure the details don't slip, this is a great opportunity to bring real impact.

What you'll be doing:

• Receive, investigate and progress maintenance issues, raising and monitoring work orders
• Maintain planned, statutory and unplanned‑work records, including oversight of contractor delivery
• Support health, safety and compliance activities, including fire tests and drills (as deputy fire officer)
• Help with risk assessments and DSE checks, arrange first‑aid/fire‑warden training, and keep training resources up to date
• Support controlled estates documentation review using Q‑Pulse
• Carry out supplier and procurement administration: source quotations, support tender documentation, manage purchase orders, process invoices and resolve queries
• Manage shared services such as the estates mailbox, post room, stationery, access passes, CTM/Enterprise accounts and pool‑car fleet, handling service‑user queries
• Collate monthly sustainability data and KPI information, prepare charts/reports, support sustainability content, and help with FOI responses and asset/contract records
• Coordinate assigned third‑party activity, monitor live and upcoming tasks, and suggest process improvements

What you'll bring:

• Strong organisational skills with confidence managing multiple priorities in a busy office setting
• A responsible, safety‑minded approach to compliance and documentation
• Comfortable working with contractors and suppliers, tracking actions and ensuring delivery against expectations
• Clear communication and a helpful, service‑focused attitude for colleagues and service users
• Experience using administrative systems and maintaining accurate records (work orders, documentation and reporting)

Additional information:

• Full office‑based role, 37 hours per week (Mon‑Fri) with flexible hours between 7:15 and 6pm
• Core hours: 10am-4pm, 7.5 hours each day
• Pay rate: £14.01 per hour
• Assignment: 22/02/27 (with possibly extension)

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

In cases where we have a high volume of ex‑military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.