ESTATES ADMINISTRATOR

FPMR Ltd; Greater London; Hybrid; GBP 25,000 - 28,000; Full time

Job summary

A property management company in Greater London is seeking an Estates Operations Administrator to support property operations on a fixed-term basis. The role involves handling documentation communications and providing administrative support to multiple stakeholders. Candidates should have strong administration skills and attention to detail. The salary is £25,000 - £28,000 on a fixed-term contract, with hybrid working options available.

Qualifications

• Strong general administration experience.
• High level of attention to detail and accuracy.
• Confident communicator, comfortable liaising with external stakeholders.

Responsibilities

• Manage communications regarding estates documentation.
• Coordinate receipt, preparation, and issuing of LHDOCs and LLCs.
• Maintain digital records and filing systems.

Skills

General administration

Attention to detail

Communication

Multi-tasking

Problem-solving

Job description

The Opportunity

Our client is seeking a proactive and highly organised Estates Operations Administrator to support the estates and property operations function on a fixed-term basis.

This role is heavily administration-focused and plays a key part in managing communications and documentation between managing agents, clients' law firms and internal stakeholders. The primary responsibility is coordinating the receipt, preparation and issuing of Landlord Documents (LHDOCs) and Landlord Certificates (LLCs), ensuring accuracy, consistency and timely turnaround.

This position would suit a strong administrator with property exposure or transferable administrative experience, a high level of attention to detail and the ability to manage multiple workstreams effectively.

The Role

You will be responsible for the day-to-day administration associated with estates documentation, acting as a central point of contact for managing agents and solicitors. You will track documentation requests, chase outstanding information and ensure all records are maintained accurately and in line with agreed processes.

You will also provide wider administrative support to the estates and operations team as required.

Key Responsibilities include:

• Managing communications with managing agents and clients' law firms regarding estates documentation


• Coordinating the receipt, preparation and issuing of LHDOCs and LLCs


• Tracking document requests, deadlines and responses to ensure timely completion


• Chasing outstanding information and documentation where required


• Reviewing documents for accuracy and completeness prior to issue


• Maintaining accurate digital records and filing systems for audit and reference


• Supporting the estates team with general administrative tasks as needed


• Ensuring a consistent and professional standard of correspondence at all times

The Person

You will be a well-organised and detail-oriented administrator with a practical approach and the ability to pick up new processes quickly.

• Strong general administration experience


• High level of attention to detail and accuracy


• Confident communicator, comfortable liaising with external stakeholders


• Highly organised with the ability to manage multiple priorities


• A calm, level-headed approach and good problem-solving skills

Desirable

• Experience in property management, estates or a property administration role


• Familiarity with Landlord Certificates, LHDOCs or similar property documentation


• Experience working with managing agents or legal firms


• Ability to start at short notice

The Package

• Salary £25,000 - £28,000


• Fixed-term contract (6-12 months)


• Opportunity to work within a busy estates and property environment


• Supportive team and structured handover

Contract: Fixed Term Contract - 6 to 12 months

Location: Hybrid (subject to business needs)
Salary: £25,000 - £28,000
Working Hours: Monday to Friday, 9.00am-5.30pm