Engineering Office Administrator | Flexible Hours

Hill McGlynn Recruitment; East Malling; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Friendly, supportive team

Permanent role with career growth

Flexible start/finish times

Job summary

Hill McGlynn Recruitment is seeking an experienced Office Administrator for an established engineering contractor in Aylesford, Kent. The role focuses on timesheet processing, document control and providing general administrative support to the wider team.

Flexible start/finish times and a permanent, full-time position deliver a stable career path within a busy office environment. The successful candidate will support management and project operations with a proactive, detail-oriented approach.

Qualifications

• Previous experience managing and processing timesheets.
• Experience as Office Administrator / Project Administrator.
• Strong documentation management skills.
• Excellent organisational skills with attention to detail.
• Proficient in Excel, Word and Outlook.
• Experience maintaining records and multitasking.
• Strong written and verbal communication.
• Ability to work independently and prioritise workloads.
• Experience within engineering, construction, M&E or similar industry advantageous.

Responsibilities

• Manage, process and maintain employee and subcontractor timesheets, ensuring accuracy and timely submission.
• Review timesheet records, identify discrepancies and liaise with relevant teams to resolve any issues.
• Prepare, organise and maintain project documentation, ensuring all records are accurate and up to date.
• Provide general administrative support to the management and operational teams.
• Assist with the preparation, formatting and distribution of reports, correspondence and supporting documents.
• Maintain accurate electronic and paper filing systems.
• Support the coordination of project-related paperwork and administrative processes.
• Liaise with site teams, engineers, subcontractors and office staff to obtain relevant information and documentation.
• Assist with data entry, record keeping and updating internal systems.
• Handle incoming telephone calls, emails and general enquiries professionally.
• Ensure all administrative tasks are completed efficiently and within required deadlines.
• Support the wider office team with additional administrative duties as required.

Skills

Time management

Attention to detail

Communication

Independence

Prioritisation

Team-oriented

Tools

Excel

Word

Outlook

Job description

Hill McGlynn Recruitment is seeking an experienced Office Administrator for an established engineering contractor in Aylesford, Kent. The role focuses on timesheet processing, document control and providing general administrative support to the wider team.

Flexible start/finish times and a permanent, full-time position deliver a stable career path within a busy office environment. The successful candidate will support management and project operations with a proactive, detail-oriented approach.