Project Administrator & Timesheet Specialist

Hill McGlynn Recruitment; Aylesford; On-site; GBP 21,000 - 32,000; Full time

Benefits offered by this job

Friendly working environment

Career development opportunities

Job summary

Hill McGlynn Recruitment has an Office Administrator vacancy in Aylesford, Kent. This full-time, permanent role focuses on managing timesheets, maintaining project documentation and providing general administrative support to a busy engineering contractor.

The successful candidate will handle timesheets for employees and subcontractors, keep records accurate, coordinate with site teams and office staff, and support reporting and filing. Flexible start/end times offered.

Qualifications

• Previous experience managing and processing timesheets is essential.
• Proven experience in an Office Administrator or similar role.
• Strong experience with documenting and maintaining supporting paperwork.
• Excellent organisational skills with attention to detail.
• Confident with Microsoft Office (Excel, Word, Outlook).
• Experience handling multiple admin tasks and deadlines.

Responsibilities

• Manage, process and maintain employee and subcontractor timesheets accurately and on time.
• Review timesheet records, identify discrepancies and liaise with teams to resolve issues.
• Prepare, organise and maintain project documentation, ensuring records are up to date.
• Provide general administrative support to management and operations teams.
• Assist with reports, correspondence and supporting documents formatting and distribution.
• Maintain electronic and paper filing systems and internal records.
• Coordinate project paperwork and administrative processes with site teams and offices.
• Data entry, record keeping and updating internal systems.
• Handle incoming calls, emails and general enquiries professionally.
• Ensure all admin tasks are completed efficiently within deadlines.
• Support the wider office team with additional admin duties as required.

Job description

Hill McGlynn Recruitment has an Office Administrator vacancy in Aylesford, Kent. This full-time, permanent role focuses on managing timesheets, maintaining project documentation and providing general administrative support to a busy engineering contractor.

The successful candidate will handle timesheets for employees and subcontractors, keep records accurate, coordinate with site teams and office staff, and support reporting and filing. Flexible start/end times offered.