Office Administrator

Hill Mcglynn Recruitment; East Malling; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Friendly, supportive team

Permanent role with career growth

Flexible start/finish times

Job summary

Hill McGlynn Recruitment is seeking an experienced Office Administrator for an established engineering contractor in Aylesford, Kent. The role focuses on timesheet processing, document control and providing general administrative support to the wider team.

Flexible start/finish times and a permanent, full-time position deliver a stable career path within a busy office environment. The successful candidate will support management and project operations with a proactive, detail-oriented approach.

Qualifications

• Previous experience managing and processing timesheets.
• Experience as Office Administrator / Project Administrator.
• Strong documentation management skills.
• Excellent organisational skills with attention to detail.
• Proficient in Excel, Word and Outlook.
• Experience maintaining records and multitasking.
• Strong written and verbal communication.
• Ability to work independently and prioritise workloads.
• Experience within engineering, construction, M&E or similar industry advantageous.

Responsibilities

• Manage, process and maintain employee and subcontractor timesheets, ensuring accuracy and timely submission.
• Review timesheet records, identify discrepancies and liaise with relevant teams to resolve any issues.
• Prepare, organise and maintain project documentation, ensuring all records are accurate and up to date.
• Provide general administrative support to the management and operational teams.
• Assist with the preparation, formatting and distribution of reports, correspondence and supporting documents.
• Maintain accurate electronic and paper filing systems.
• Support the coordination of project-related paperwork and administrative processes.
• Liaise with site teams, engineers, subcontractors and office staff to obtain relevant information and documentation.
• Assist with data entry, record keeping and updating internal systems.
• Handle incoming telephone calls, emails and general enquiries professionally.
• Ensure all administrative tasks are completed efficiently and within required deadlines.
• Support the wider office team with additional administrative duties as required.

Skills

Time management

Attention to detail

Communication

Independence

Prioritisation

Team-oriented

Tools

Excel

Word

Outlook

Job description

Office Administrator

Location: Aylesford, Kent
Employment Type: Full-Time, Permanent

About the Role

We are currently recruiting for an experienced and highly organised Office Administrator to join a well-established engineering contractor based in Aylesford, Kent.

This is an excellent opportunity for an individual with a strong administrative background who enjoys working in a busy environment and supporting the smooth running of daily business operations.

The successful candidate will play a key role in managing employee timesheets, maintaining accurate documentation and providing general administrative support to the wider team.

Our client offers flexibility around start and finish times, making this a great opportunity for someone looking for a permanent position with a supportive and professional team.

Key Responsibilities

• Manage, process and maintain employee and subcontractor timesheets, ensuring accuracy and timely submission.

• Review timesheet records, identify discrepancies and liaise with relevant teams to resolve any issues.

• Prepare, organise and maintain project documentation, ensuring all records are accurate and up to date.

• Provide general administrative support to the management and operational teams.

• Assist with the preparation, formatting and distribution of reports, correspondence and supporting documents.

• Maintain accurate electronic and paper filing systems.

• Support the coordination of project-related paperwork and administrative processes.

• Liaise with site teams, engineers, subcontractors and office staff to obtain relevant information and documentation.

• Assist with data entry, record keeping and updating internal systems.

• Handle incoming telephone calls, emails and general enquiries professionally.

• Ensure all administrative tasks are completed efficiently and within required deadlines.

• Support the wider office team with additional administrative duties as required.

Qualifications & Experience

• Previous experience managing and processing timesheets is essential.

• Proven experience in an Office Administrator, Project Administrator or similar administrative position.

• Strong experience preparing, managing and maintaining supporting documentation is essential.

• Excellent organisational skills with strong attention to detail.

• Confident using Microsoft Office applications, particularly Excel, Word and Outlook.

• Experience maintaining accurate records and managing multiple administrative tasks.

• Strong communication skills, both written and verbal.

• Ability to work independently and prioritise workloads effectively.

• Previous experience within an engineering, construction, M&E or similar industry would be advantageous but is not essential.

Skills & Attributes

• Highly organised with excellent time management skills.

• Strong attention to detail and accuracy.

• Confident managing timesheets and administrative documentation.

• Professional and approachable communication style.

• Ability to work effectively within a busy office environment.

• Proactive attitude with a willingness to support colleagues.

• Reliable, adaptable and able to manage changing priorities.

• A positive, team-focused approach.

What's on Offer?

• Permanent position with an established engineering contractor.

• Friendly and supportive working environment.

• Opportunity to become an integral part of a growing business.

• Long-term career stability and development opportunities.