Office Administrator

Confidential; Aylesford; On-site; GBP 23,000 - 32,000; Full time

Job summary

Confidential in Aylesford, Kent is seeking an experienced Office Administrator to support a busy engineering contractor. You will manage timesheets, maintain documentation and provide general admin support across the team.

The role offers a permanent, full-time position with flexible start/finish times and a professional, supportive team environment in a busy office setting.

Qualifications

• Experience managing and processing timesheets.
• Experience as Office/Project Administrator or similar role.
• Strong documentation and record-keeping abilities.
• Excellent organisational skills and attention to detail.
• Proficient in MS Office applications (Excel, Word, Outlook).

Responsibilities

• Manage, process and maintain employee and subcontractor timesheets.
• Review timesheet records and liaise to resolve discrepancies.
• Prepare and maintain project documentation and records.
• Provide general administrative support to the team.
• Assist with reports, correspondence and supporting documents.
• Maintain filing systems (electronic and paper).
• Support coordination of project paperwork and admin processes.
• Liaise with site teams, engineers, subcontractors and office staff.
• Assist with data entry and updating internal systems.
• Handle calls, emails and enquiries professionally.
• Complete tasks efficiently and to deadlines.
• Support wider office team with additional admin duties.

Skills

Timesheets

Organisational skills

Communication

Prioritisation

Independent worker

Education

No formal education requirements specified

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Office Administrator

Location: Aylesford, Kent
Employment Type: Full-Time, Permanent

About the Role

We are currently recruiting for an experienced and highly organised Office Administrator to join a well-established engineering contractor based in Aylesford, Kent.

This is an excellent opportunity for an individual with a strong administrative background who enjoys working in a busy environment and supporting the smooth running of daily business operations.

The successful candidate will play a key role in managing employee timesheets, maintaining accurate documentation and providing general administrative support to the wider team.

Our client offers flexibility around start and finish times, making this a great opportunity for someone looking for a permanent position with a supportive and professional team.

Key Responsibilities

• Manage, process and maintain employee and subcontractor timesheets, ensuring accuracy and timely submission.
• Review timesheet records, identify discrepancies and liaise with relevant teams to resolve any issues.
• Prepare, organise and maintain project documentation, ensuring all records are accurate and up to date.
• Provide general administrative support to the management and operational teams.
• Assist with the preparation, formatting and distribution of reports, correspondence and supporting documents.
• Maintain accurate electronic and paper filing systems.
• Support the coordination of project-related paperwork and administrative processes.
• Liaise with site teams, engineers, subcontractors and office staff to obtain relevant information and documentation.
• Assist with data entry, record keeping and updating internal systems.
• Handle incoming telephone calls, emails and general enquiries professionally.
• Ensure all administrative tasks are completed efficiently and within required deadlines.
• Support the wider office team with additional administrative duties as required.

Qualifications & Experience

• Previous experience managing and processing timesheets is essential.
• Proven experience in an Office Administrator, Project Administrator or similar administrative position.
• Strong experience preparing, managing and maintaining supporting documentation is essential.
• Excellent organisational skills with strong attention to detail.
• Confident using Microsoft Office applications, particularly Excel, Word and Outlook.
• Experience maintaining accurate records and managing multiple administrative tasks.
• Strong communication skills, both written and verbal.
• Ability to work independently and prioritise workloads effectively.
• Previous experience within an engineering, construction, M&E or similar industry would be advantageous but is not essential.

Skills & Attributes

• Highly organised with excellent time management skills.
• Strong attention to detail and accuracy.
• Confident managing timesheets and administrative documentation.
• Professional and approachable communication style.
• Ability to work effectively within a busy office environment.
• Proactive attitude with a willingness to support colleagues.
• Reliable, adaptable and able to manage changing priorities.
• A positive, team-focused approach.

What's on Offer?

• Permanent position with an established engineering contractor.
• Friendly and supportive working environment.
• Opportunity to become an integral part of a growing business.
• Long-term career stability and development opportunities.