Flexible Office Administrator: Timesheets & Docs

Hill McGlynn Recruitment Limited; Aylesford; On-site; GBP 21,000 - 26,000; Full time

Job summary

Hill McGlynn Recruitment Limited represents an established engineering contractor in Aylesford, Kent, currently seeking an experienced Office Administrator to join the team on a full-time, permanent basis. The role focuses on keeping daily operations running smoothly, managing timesheets and providing general administrative support.

The successful candidate will handle timesheets for employees and subcontractors, maintain accurate documentation, and liaise with site teams and office staff.

Qualifications

• Previous experience managing and processing timesheets is essential.
• Proven experience in an Office Administrator, Project Administrator or similar administrative position.
• Strong experience maintaining supporting documentation is essential.
• Excellent organisational skills with strong attention to detail.
• Confident using Microsoft Office applications, particularly Excel, Word and Outlook.
• Experience maintaining accurate records and managing multiple administrative tasks.
• Strong communication skills, both written and verbal.
• Ability to work independently and prioritise workloads effectively.
• Previous experience within an engineering, construction, M&E or similar industry would be advantageous but is not essential.

Responsibilities

• Manage and maintain employee and subcontractor timesheets.
• Review timesheets, identify discrepancies and resolve issues.
• Prepare and maintain project documentation and records.
• Provide general administrative support to management and teams.
• Assist with reports, correspondence and supporting documents.
• Maintain electronic and paper filing systems.
• Coordinate project-related paperwork and admin processes.
• Liaise with site teams, engineers, subcontractors and office staff.
• Assist with data entry and updating internal systems.
• Handle calls, emails and enquiries professionally.
• Ensure tasks are completed efficiently and by deadlines.
• Support wider office with additional duties as required.

Skills

Timesheet management

Administrative support

Documentation control

Communication

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Hill McGlynn Recruitment Limited represents an established engineering contractor in Aylesford, Kent, currently seeking an experienced Office Administrator to join the team on a full-time, permanent basis. The role focuses on keeping daily operations running smoothly, managing timesheets and providing general administrative support.

The successful candidate will handle timesheets for employees and subcontractors, maintain accurate documentation, and liaise with site teams and office staff.