Office Administrator

Hill McGlynn Recruitment Limited; Aylesford; On-site; GBP 21,000 - 26,000; Full time

Job summary

Hill McGlynn Recruitment Limited represents an established engineering contractor in Aylesford, Kent, currently seeking an experienced Office Administrator to join the team on a full-time, permanent basis. The role focuses on keeping daily operations running smoothly, managing timesheets and providing general administrative support.

The successful candidate will handle timesheets for employees and subcontractors, maintain accurate documentation, and liaise with site teams and office staff.

Qualifications

• Previous experience managing and processing timesheets is essential.
• Proven experience in an Office Administrator, Project Administrator or similar administrative position.
• Strong experience maintaining supporting documentation is essential.
• Excellent organisational skills with strong attention to detail.
• Confident using Microsoft Office applications, particularly Excel, Word and Outlook.
• Experience maintaining accurate records and managing multiple administrative tasks.
• Strong communication skills, both written and verbal.
• Ability to work independently and prioritise workloads effectively.
• Previous experience within an engineering, construction, M&E or similar industry would be advantageous but is not essential.

Responsibilities

• Manage and maintain employee and subcontractor timesheets.
• Review timesheets, identify discrepancies and resolve issues.
• Prepare and maintain project documentation and records.
• Provide general administrative support to management and teams.
• Assist with reports, correspondence and supporting documents.
• Maintain electronic and paper filing systems.
• Coordinate project-related paperwork and admin processes.
• Liaise with site teams, engineers, subcontractors and office staff.
• Assist with data entry and updating internal systems.
• Handle calls, emails and enquiries professionally.
• Ensure tasks are completed efficiently and by deadlines.
• Support wider office with additional duties as required.

Skills

Timesheet management

Administrative support

Documentation control

Communication

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Office Administrator

Location: Aylesford, Kent

Employment Type: Full-Time, Permanent

About the Role

We are currently recruiting for an experienced and highly organised Office Administrator to join a well-established engineering contractor based in Aylesford, Kent.

This is an excellent opportunity for an individual with a strong administrative background who enjoys working in a busy environment and supporting the smooth running of daily business operations.

The successful candidate will play a key role in managing employee timesheets, maintaining accurate documentation and providing general administrative support to the wider team.

Our client offers flexibility around start and finish times, making this a great opportunity for someone looking for a permanent position with a supportive and professional team.

Key Responsibilities

• Manage, process and maintain employee and subcontractor timesheets, ensuring accuracy and timely submission.

• Review timesheet records, identify discrepancies and liaise with relevant teams to resolve any issues.

• Prepare, organise and maintain project documentation, ensuring all records are accurate and up to date.

• Provide general administrative support to the management and operational teams.

• Assist with the preparation, formatting and distribution of reports, correspondence and supporting documents.

• Maintain accurate electronic and paper filing systems.

• Support the coordination of project-related paperwork and administrative processes.

• Liaise with site teams, engineers, subcontractors and office staff to obtain relevant information and documentation.

• Assist with data entry, record keeping and updating internal systems.

• Handle incoming telephone calls, emails and general enquiries professionally.

• Ensure all administrative tasks are completed efficiently and within required deadlines.

• Support the wider office team with additional administrative duties as required.

Qualifications & Experience

• Previous experience managing and processing timesheets is essential.

• Proven experience in an Office Administrator, Project Administrator or similar administrative position.

• Strong experience preparing, managing and maintaining supporting documentation is essential.

• Excellent organisational skills with strong attention to detail.

• Confident using Microsoft Office applications, particularly Excel, Word and Outlook.

• Experience maintaining accurate records and managing multiple administrative tasks.

• Strong communication skills, both written and verbal.

• Ability to work independently and prioritise workloads effectively.

• Previous experience within an engineering, construction, M&E or similar industry would be advantageous but is not essential.

Skills & Attributes

• Highly organised with excellent time management skills.

• Strong attention to detail and accuracy.

• Confident managing timesheets and administrative documentation.

• Professional and approachable communication style.

• Ability to work effectively within a busy office environment.

• Proactive attitude with a willingness to support colleagues.

• Reliable, adaptable and able to manage changing priorities.

• A positive, team-focused approach.

What's on Offer?

• Permanent position with an established engineering contractor.

• Friendly and supportive working environment.

• Opportunity to become an integral part of a growing business.

• Long-term career stability and development opportunities.