EDMS & Document Control Lead - Viewpoint Expert

Berkeley Group Plc; Greater London; On-site; GBP 32,000 - 48,000; Full time

Benefits offered by this job

25 days annual leave

Private Medical Insurance

Discount platform

Berkeley Foundation volunteer day

Private pension plan

Group life assurance

Core working hours 9am-4pm

Job summary

Berkeley Group is seeking an experienced Document Controller to lead our EDMS-driven documentation for a West London development. You will manage document control from initial set-up to project completion, ensuring high standards and accurate tracking across multiple teams and external consultants.

You will train colleagues, enforce protocols, and provide regular status updates on progress, delays and RFIs.

Qualifications

• Experience with Document Control, Electronic Document Management Systems or similar project information environments is desirable.
• Experience supporting digital document and information workflows across multiple projects is desirable.
• Strong administrative and organisational experience with good record-keeping skills.
• Experience supporting project teams and providing system guidance or training is desirable.
• Experience with FieldView and Viewpoint for Projects would be advantageous.
• Good attention to detail and a methodical approach to document and information management.
• Effective problem-solving skills with the ability to identify and follow up issues.
• Clear written and verbal communication skills.

Responsibilities

• Manage the document control systems and processes from initial setup to project completion with high standards.
• Create and support that maintains top organisational standards; manage and track design information within the project EDMS.
• Review and update roles, permissions, and security access for internal/external users.
• Coordinate and distribute technical drawings, track document status, follow up on tasks.
• Escalate unresolved document issues to senior managers.
• Ensure quality control of published documentation, check revisions, references and titles.
• Address EDMS queries from stakeholders and provide regular status reports on progress, delays and RFIs.
• Act as Viewpoint subject expert, training colleagues and enforcing clear protocols.
• Manage Viewpoint information requests and maintain trackers (DCNs, consultant appointments, insurance, handovers).
• Oversee document control processes, including uploading, distributing and maintaining accurate records.
• Support site teams and stakeholders with EDMS onboarding and registration.
• Generate Field View reports, provide QA sheets and support Field View administration.
• Produce reports on query and RFI response times using EDMS tools and Excel.
• Work with external consultants to ensure compliance with standards.
• Manage O&M documentation, liaising with clients and O&M providers for handover coordination.
• Oversee stakeholder folders on EDMS for clients, legal teams and housing associations.
• Track and coordinate NCRs with trade contractors to ensure resolution.
• Assist with SharePoint management for internal stakeholders.

Skills

Document Control

Digital document workflows

Administrative & organisational

System training

Attention to detail

Problem-solving

Written & verbal communication

Tools

FieldView

Viewpoint for Projects

SharePoint

Job description

Berkeley Group is seeking an experienced Document Controller to lead our EDMS-driven documentation for a West London development. You will manage document control from initial set-up to project completion, ensuring high standards and accurate tracking across multiple teams and external consultants.

You will train colleagues, enforce protocols, and provide regular status updates on progress, delays and RFIs.