Senior Document Controller: Lead Construction EDMS & Compliance

Equans UK & Ireland; Hatfield; On-site; GBP 45,000 - 65,000; Full time

Benefits offered by this job

24 days annual leave (+ holidays)

Life cover 1.5x salary

Employee discounts on brands

Gym membership discounts

Cycle-to-work scheme

CSR days

Learning and development opportunities

Career progression

Job summary

Equans is seeking a Senior Document Controller to lead document control across multiple construction and refurbishment projects from our Hatfield head office, with site visits across London and Home Counties as needed. This permanent, full-time role offers a competitive salary and comprehensive benefits.

You will manage EDMS platforms (Viewpoint for Projects/4Projects) and ensure GDPR, ISO standards, and client requirements are met.

Qualifications

• Experience in document control within construction or engineering projects.
• Strong knowledge of Viewpoint for Projects EDMS platforms and Viewpoint Field View.
• Proven experience leading or mentoring junior Document Controllers.
• Ability to manage and improve document control processes at a project or program level.
• Knowledge of ISO 19650 standards and project handover documentation requirements.
• Excellent organisational and time management skills.
• Strong IT proficiency including MS Office Suite.
• Exceptional communication and stakeholder engagement skills.
• Experience with BIM documentation coordination.
• Working knowledge of commercial or contractual document processes.
• Driving license is preferred

Responsibilities

• Lead document control processes across multiple complex projects or programmes.
• Ensure consistent compliance with document management protocols, GDPR, ISO standards, and client contract requirements.
• Manage and administer EDMS platforms such as Viewpoint for Projects (4Projects), ensuring correct usage and access control.
• Coordinate integration of Golden Thread information into EDMS.
• Support the setup of document control systems at project initiation stages.
• Provide QA checks on document submissions and transmittals.
• Oversee handover of O&M manuals, H&S files, and other key docs.
• Produce document control reports for leaders and stakeholders.
• Coordinate document reviews, approvals, and version control.
• Manage secure archiving and retrieval of project documents.
• Liaise with subcontractors and design consultants for compliance and timeliness.
• Champion process and system improvements in document control.
• Line manage or mentor Document Controllers with training.
• Support the Regional Information Manager with strategic initiatives and audits.
• Lead forums in absence of the Regional Information Manager

Skills

Document control

Leadership

Stakeholder engagement

Time management

MS Office

Communication

BIM coordination

Attention to detail

Tools

Viewpoint for Projects (4Projects)

Viewpoint Field View

Job description

Equans is seeking a Senior Document Controller to lead document control across multiple construction and refurbishment projects from our Hatfield head office, with site visits across London and Home Counties as needed. This permanent, full-time role offers a competitive salary and comprehensive benefits.

You will manage EDMS platforms (Viewpoint for Projects/4Projects) and ensure GDPR, ISO standards, and client requirements are met.