EA to CEO/ Founder - Maternity, North London

Bain and Gray; Greater London; Hybrid; GBP 60,000 - 70,000; Full time

Job summary

A family office and charity in London is seeking an experienced Executive Assistant to the CEO. This high-level position involves complex diary management, international travel booking, and creating structure within the business. The ideal candidate has over 5 years of experience supporting C-level executives, exceptional communication skills, and strong proficiency in Microsoft Office and Google Workspace. This role offers significant personal progression opportunities.

Benefits

Benefits and bonus

Qualifications

• 5+ years' experience as an Executive Assistant supporting a C-level executive.
• Proven ability to prioritize and manage multiple projects.
• Strong proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Manage complex and international diary for CEO.
• Book international travel and create complex itineraries.
• Creating structure and processes for the business.
• Minute taking and preparing meeting documents.

Skills

Executive Assistant experience

Project management

Written communication

Attention to detail

Microsoft Office proficiency

Google Workspace proficiency

Education

Undergraduate degree

Job description

EA to CEO - Entrepreneur Business

£60-70,000 + benefits and bonus

Location: North London, Central London

A fabulous opportunity has arisen to join a family office and charity as EA to the CEO/ Founder. This is a high level EA position that will be supporting a UHNWI principal and other team members. Due to the nature of the role, there is enormous room for personal progression and to take on any projects that need leading. This role will suit someone who has experience working in a fluid, unstructured environment who is able to hit the ground running.

Duties

• Complex and international diary management to CEO
• Booking of international travel and creating complex itineraries that include; ground transportation, accommodation, meetings and delegate entertainment
• Managing the office and additional properties
• Creating structure and processes for business
• Minute taking, creating supporting meeting documentation and drawing up correspondence
• Formatting and proof reading company documents
• Circulating a weekly update to staff

Required

• 5+ years’ experience as an Executive Assistant supporting a C-level executive in a fast-paced environment
• An undergraduate degree
• Proven ability to prioritise, manage multiple projects, and adapt to changing needs
• Exceptional written communication and proofreading skills
• Experience in planning and coordinating events of varying scale
• Meticulous attention to detail and high standards of organisation
• A collaborative mindset and enthusiasm for working in a dynamic, purpose-led environment
• Exceptional emotional intelligence, and a hands‑on, flexible approach to working style with a ‘no job is too big or too small’ mentality
• Strong proficiency with Microsoft Office and Google Workspace
• An affinity for company'smission, values, and way of working
• Ideal, but not essential: Full UK driving licence and confident driving in London (a company vehicle is available for those aged 25+)
• Ideal, but not essential: Comfort working in a household with cats

Dress:Casual

Start Date:Ideally at the end of January/start of February to allow for a comprehensive handover.

We are looking for a bright, engaging candidate who is passionate about the charity’s mission. If you have experience working in a similar environment and are ready for a fresh challenge, this role could be for you.

Apply ASAP to avoid disappointment.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.