Global Executive Assistant — Proactive Travel & Scheduling

Brookfield Asset Management Inc; Greater London; On-site; GBP 45,000 - 60,000; Full time

Job summary

Brookfield Asset Management Inc. is seeking a highly proactive Executive Assistant in London to support senior executives.

The role requires exceptional diary management, cross-border scheduling, international travel coordination, and precise admin support to ensure operational excellence across our fast-moving professional services business. The successful candidate will coordinate meetings across global offices, manage travel arrangements, prepare reports, and maintain confidential information

Qualifications

• Minimum 3 years' experience in a similar industry.
• Excellent organization and communication skills.
• Proficient knowledge of Microsoft Outlook, Word and PowerPoint – Concur desirable but not essential.
• Proactive and able to work on own initiative as well as part of a team.

Responsibilities

• Proactively manage complex and evolving diaries across multiple global time zones.
• Coordinate a high volume of internal and external meetings with stakeholders across global offices.
• Arrange and coordinate extensive international travel, including complex itineraries and visas.
• Prepare and reconcile executive expense reports in line with policy and deadlines.
• Support onboarding and logistics for new team members and visitors.
• Liaise with Reception, Facilities, IT and Finance for day-to-day operations.

Skills

Diary management

Travel coordination

Executive support

Multi-timezone scheduling

Stakeholder liaison

Tools

Microsoft Outlook

PowerPoint

Word

Concur

Job description

Brookfield Asset Management Inc. is seeking a highly proactive Executive Assistant in London to support senior executives.

The role requires exceptional diary management, cross-border scheduling, international travel coordination, and precise admin support to ensure operational excellence across our fast-moving professional services business. The successful candidate will coordinate meetings across global offices, manage travel arrangements, prepare reports, and maintain confidential information