Dynamic Office & Operations Coordinator

BIS Recruit Limited; City Of London; On-site; GBP 26,000 - 34,000; Full time

Job summary

BIS Recruit Limited is seeking an organised, proactive Operations Coordinator for an office-based role near London Bridge. The position runs Monday to Friday, 9 to 5, supporting a team of around 35 employees and ensuring smooth daily operations.

You will manage day-to-day office tasks, assist with events, IT support, expenses and invoicing, and contribute to projects and internal communications. The ideal candidate is calm, solution-focused and ready to take on varied responsibilities.

Qualifications

• Organised, proactive mindset with strong communication and attention to detail.
• Calm, solution-focused approach and ability to multitask.

Responsibilities

• Oversee daily office operations, ensuring a professional, welcoming and well-organised environment.
• Coordinate meetings, travel, diaries and team calendars.
• Prepare meeting notes, reports, correspondence and business documentation.
• Maintain filing systems and ensure records are accurate and up to date.
• Support IT needs including laptop setups, software updates and basic troubleshooting.
• Assist with expenses, invoicing, credit card reconciliations and monthly financial processes.
• Provide project administration: scheduling, document creation, research and minute-taking.
• Update marketing materials, case studies and standard documents.
• Lead office initiatives, events and internal communications.
• Uphold confidentiality, company standards and a culture of teamwork and professionalism.

Job description

BIS Recruit Limited is seeking an organised, proactive Operations Coordinator for an office-based role near London Bridge. The position runs Monday to Friday, 9 to 5, supporting a team of around 35 employees and ensuring smooth daily operations.

You will manage day-to-day office tasks, assist with events, IT support, expenses and invoicing, and contribute to projects and internal communications. The ideal candidate is calm, solution-focused and ready to take on varied responsibilities.