Document Production Workflow Coordinator

Latham & Watkins LLP; Manchester; On-site; GBP 80,000 - 100,000; Full time

Job summary

A global law firm is seeking a Global Document Services Coordinator in Manchester. This role involves managing requests between users and the GLODOCS team, ensuring timely completion of document requests, and may offer a flexible working schedule. Candidates should have a relevant background in a law firm, demonstrated negotiation and communication skills, and preferably possess Microsoft certifications. The position offers a comprehensive benefits package including health insurance and wellness programs.

Benefits

Health insurance

Group income protection

Life assurance

Pension plan

Wellness programs

Employee discounts

Qualifications

• Relevant experience in a law firm or other professional services firm.
• Demonstrated ability to understand document intricacies.
• Microsoft certifications in Word, Excel, and PowerPoint preferred.

Responsibilities

• Act as frontline contact between users and GLODOCS team.
• Manage emails in the GLODOCS mailbox and move requests.
• Estimate job duration and negotiate project deadlines.
• Ensure timely completion of assignments.
• Create and maintain document files in core applications.

Skills

Document management

Negotiation

Communication

Problem-solving

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Education

High school diploma or equivalent

Bachelor’s degree or equivalent preferred

Job description

About Latham & Watkins

Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.

About the Role

The Global Document Services ("GLODOCS") Coordinator is an integral part of Latham’s Global Document Services team. This role will be responsible for acting as the frontline contact between Latham’s Global Document Services (GLODOCS) team and department users such as attorneys, paralegals, and professional staff, as well as coordinating department workflow, intaking document work requests, clarifying instructions, negotiating deadlines, communicating job statuses, maintaining the ServiceNow job queue, assigning work to team members, and ensuring that deadlines are met. This role will be located in our Manchester office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Please also note, we are recruiting for the following schedule:

The other will be Tuesday to Saturday, 8:30 am to 4:30 pm GMT/BST.

Responsibilities & Qualifications

Other key responsibilities include:

• Managing emails received in the GLODOCS mailbox and moving requests to appropriate Outlook folders
• Estimating job duration and difficulty and negotiating deadlines for projects to assure that agreed-upon deadlines are achievable
• Ensuring accurate and timely completion of assignments and responding to inquiries from customers
• Creating, revising, formatting, and maintaining document files at an advanced level in core applications such as Word, Excel, PowerPoint, and Acrobat
• Communicating with GLODOCS staff to ensure that they are on track to meet their deadlines

We’d love to hear from you if you:

• Demonstrate the ability to understand intricacies of documents and work requests, and leverage that ability into accurate estimation of job duration
• Display the ability to analyse/troubleshoot issues and implement appropriate solutions
• Possess the ability to evaluate a variety of factors to accurately ensure that demand for departmental

And have:

• A high school diploma or equivalent, preferably a bachelor’s degree or equivalent
• Relevant experience in a law firm or other professional services firm, preferably
• Microsoft certifications in Word, Excel, and PowerPoint, preferably

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Health insurance as well as group income protection and life assurance
• A pension plan
• Wellness programs
• Employee discounts
• And more!

Additionally, we have a range of programming including Global Affinity Groups, which are open to all. These groups provide a firmwide platform to share experiences and advice as well as an opportunity to participate in a supportive network with common interests to help make life at firm even better.Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), colour, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

#LI-SR1 #Associate #MidSenior