Document Controller: Streamline Office Operations

Vortex Companies; United Kingdom; On-site; GBP 26,000 - 36,000; Full time

Job summary

McAllister, A Vortex Company, LLC is seeking a proactive Document Controller to join our growing team. You will manage administrative tasks, maintain accurate data records in MS Office, and support field engineers by organising files and scheduling projects.

You will handle multi-line phone systems, provide customer service, and help ensure office operations run smoothly. Familiarity with Xero and Big Change is a plus, and strong organizational and time management skills are essential for

Qualifications

• Proven office experience with strong computer literacy including Microsoft Office Suite.
• Excellent organisational skills with ability to multitask in a fast-paced environment.
• Prior clerical or administrative experience preferred.
• Knowledge of Xero or bookkeeping experience is advantageous.

Responsibilities

• Maintain accurate data entry records using Microsoft Office, and Xero for bookkeeping and administrative purposes
• Support office management tasks such as filing, colating engineers field information, and organising files to ensure easy access and compliance.
• Assist with calendar management, scheduling appointments, and coordinating jobs for field engineers.
• Provide excellent customer support via phone or email, addressing inquiries promptly and professionally.
• Perform clerical tasks such as data entry, filing, and proofreading to support daily operations.
• Operate multi-line phone systems to handle inquiries efficiently and route calls appropriately.

Skills

Organisational skills

Time management

Phone etiquette

Clerical experience

Tools

Microsoft Office Suite

Big Change

Xero

Job description

McAllister, A Vortex Company, LLC is seeking a proactive Document Controller to join our growing team. You will manage administrative tasks, maintain accurate data records in MS Office, and support field engineers by organising files and scheduling projects.

You will handle multi-line phone systems, provide customer service, and help ensure office operations run smoothly. Familiarity with Xero and Big Change is a plus, and strong organizational and time management skills are essential for