Document Controller: Precision & Speed for Live Projects

OCS Recruitment Ltd; Caddington; On-site; GBP 30,000 - 42,000; Full time

Job summary

OCS Recruitment Ltd is seeking a meticulous Document Controller to manage timely and accurate control of project information across live projects. You will ensure the right drawings, calculations and documents reach the right people, at the right revision, on time, supporting geo-structural foundation solutions.

You will issue RFIs and coordinate with client design teams, maintain rigorous document registers, and supervise revision control and third-party approvals.

Qualifications

• Experience in a document control role within construction, engineering or a design consultancy.
• Practical experience of at least one collaborative CDE or EDMS platform (Aconex, Asite, Procore, Viewpoint/4Projects, Dochosting or Project Vault).
• Confident with Microsoft Office, particularly Excel, Word and Outlook.
• Eagle-eyed attention to detail, particularly on revisions, drawing numbering and metadata.
• Ability to prioritise a busy workload across many live projects and meet deadlines.

Responsibilities

• Issue design and setting out RFIs to the client design team and chase responses when necessary.
• Plot CAD drawing files and convert calculations to final PDFs for issue.
• QA check filenames, revisions and metadata against drawings before issue.
• Prepare Issue Sheets and issue design information to clients via email or CDE.
• Log and file incoming design/tender documentation in project registers for easy retrieval.
• Report outstanding RFIs and design information positions to Pre-Construction Director and Design Managers.
• Set up standard project folders, document registers and drawing registers for new projects.
• Maintain revision control across live projects and withdraw superseded revisions.
• Manage the approval process for design information issued to third parties.
• Assist with production and issue of O&M manuals and archive the completed project record.

Skills

Attention to detail

Prioritisation

Communication

Teamwork

Tools

Aconex

Asite

Procore

Viewpoint 4Projects

Dochosting or Project Vault

Job description

OCS Recruitment Ltd is seeking a meticulous Document Controller to manage timely and accurate control of project information across live projects. You will ensure the right drawings, calculations and documents reach the right people, at the right revision, on time, supporting geo-structural foundation solutions.

You will issue RFIs and coordinate with client design teams, maintain rigorous document registers, and supervise revision control and third-party approvals.