Document Controller – Construction & Engineering Projects

NG Bailey; United Kingdom; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Pension contributions

25 days holiday

Private Medical Insurance

Employee Assistance Programme

Flexible benefits

Job summary

NG Bailey is seeking a highly organised Document Controller to join our project delivery team on major engineering and construction projects. You will manage document management systems and ensure accurate control and distribution of documents throughout the project lifecycle.

Working with clients, contractors and supply chain partners, you will track drawings, RFIs and submissions, produce regular reports and maintain information security and compliance standards across the programme.

Qualifications

• Experience using Microsoft Office applications.
• Experience working with Electronic Document Management Systems (EDMS).
• Previous document control or administrative experience within a project environment.
• Experience working in a customer-facing or stakeholder-focused role.
• Ability to manage multiple priorities and work effectively under pressure.
• Strong organisational skills with excellent attention to detail.

Responsibilities

• Own and maintain project document management systems, ensuring all information is accurately controlled and managed.
• Manage the receipt, registration, distribution and storage of project documentation and drawings.
• Upload, download, print, collate and distribute documents in accordance with client and project requirements.
• Ensure all documentation is correctly tracked, monitored and maintained throughout the project lifecycle.
• Support compliance with both internal procedures and external stakeholder requirements.
• Liaise with clients, contractors, suppliers and project teams to ensure effective document control processes are maintained.
• Support integration between company document management systems and external stakeholder platforms.
• Build positive working relationships with internal and external project stakeholders.
• Produce regular document control reports for project management teams.
• Monitor and report on drawing status, technical submissions, RFIs and related project documentation.
• Identify issues, trends and potential risks relating to document management activities.
• Support project teams by providing accurate and timely information when required.
• Provide professional administrative support to project teams.
• Assist with project documentation, meeting preparation and general coordination activities.
• Support efficient project delivery through organised and timely administration.
• Maintain the highest standards of confidentiality across all project information.
• Ensure documentation is stored securely and handled in line with company and project requirements.
• Comply with information security, quality, health and safety procedures at all times.

Skills

MS Office

Stakeholder communication

Organisational skills

Attention to detail

Customer-facing experience

Construction industry experience

Tools

EDMS

Job description

NG Bailey is seeking a highly organised Document Controller to join our project delivery team on major engineering and construction projects. You will manage document management systems and ensure accurate control and distribution of documents throughout the project lifecycle.

Working with clients, contractors and supply chain partners, you will track drawings, RFIs and submissions, produce regular reports and maintain information security and compliance standards across the programme.