Document Controller

Critec Group; Preston; On-site; GBP 28,000 - 42,000; Full time

Job summary

The Critec Group seeks a meticulous Document Controller to manage and track project documents across our portfolio. You will ensure accurate registration, distribution and version control within EDMS systems such as SharePoint or Aconex, supporting project managers across active workstreams.

You will maintain document registers, coordinate CAD drawings, ensure ISO 9001 compliance, review Early Warning Notices, and prepare meeting minutes.

Qualifications

• Experience with document control in project environments.
• Familiarity with EDMS and standard platforms.
• Experience with ISO 9001 quality management system and client procedures.

Responsibilities

• Register, distribute and track project documents.
• Maintain document registers and revision logs.
• Manage submission and approval of client deliverables.
• Coordinate with CAD designers for drawing issuance.
• Ensure compliance with ISO 9001 and client procedures.
• Attend progress meetings and distribute minutes.
• Train team on document control procedures.

Skills

Document control

EDMS

Project coordination

Quality procedures

Compliance knowledge

Tools

SharePoint

Aconex

Job description

Manage and control the flow of all project documentation and maintain project programmes across our portfolio, ensuring that all documents are accurately registered, distributed, and tracked .

Key Responsibilities:

• Report to the Project Manager / Operations Manager.
• Responsible forestablishingand managing the document control system and projectprogrammeacross all active workstreams.
• Utiliseandmaintainclient Electronic Document Management Systems (EDMS) including SharePoint, Aconex, or equivalent platforms.
• Control the receipt, registration, issue, and distribution of all project documents including drawings, reports, specifications, RFIs, TQs, transmittals, and correspondence.
• Maintain document registers and revision logs, ensuring all documents reflect the latest approved version at all times.
• Manage the submission and return of client deliverables, tracking approval statuses, and following up on outstanding reviews.
• Coordinate with CAD designers to ensure drawings are correctly issued, numbered, and archived in line with project drawing standards.
• Ensure document control processescomply withISO 9001 quality management system and client-specific procedures.
• Review and assess Early Warning Notices (EWNs) forprogrammeimpact andassistwith response preparation.
• Attend project progress meetings, taking and distributing meeting minutes andmaintainingaction logs.
• Train and support team members on document control procedures and filing standards.

Join our Team

We are always on the lookout for people who are passionate about security and working together.