Document Controller

The Barbican; City Of London; On-site; GBP 30,000 - 42,000; Full time

Job summary

The Barbican is seeking an experienced Document Controller to join a specialist division in London. You will manage documentation across a portfolio of live M&E and building services projects, ensuring registers, revision histories and information are accurate and issued on time.

You will coordinate with Project Managers, design teams and clients, using platforms such as Viewpoint, Aconex, Asite or Procore to maintain auditable electronic filing and respond to information requests across

Qualifications

• Experience in document control within construction, M&E or building services.
• Organised with the ability to manage multiple priorities across several projects.
• Comfortable dealing with different stakeholders and building effective working relationships.

Responsibilities

• Register, upload, issue and distribute drawings, specifications and technical documentation across multiple live projects.
• Maintain document registers and revision histories; ensure information is the latest version.
• Coordinate information between Project Managers, Design Teams, Engineers, consultants, subcontractors and clients; support handover and close-out documentation.

Skills

Organised

Detail-oriented

Stakeholder management

Communication

Tools

Viewpoint

Aconex

Asite

Procore

Job description

An established leading M&E contractor is looking for an experienced Document Controller to join one of its specialist divisions in London. This is a great opportunity for a Document Controller who enjoys working across multiple live projects and wants to be closely involved with project delivery. The division delivers a range of high-specification commercial fit outs and technically complex M&E projects, providing plenty of variety and exposure to different project environments. Rather than being dedicated to a single project, you will manage documentation across a portfolio of live schemes, working alongside experienced project and design teams to ensure information is controlled, accurate and issued on time.

Key Responsibilities

• Manage document control across multiple live M&E construction projects. Register, upload, issue and distribute drawings, specifications and technical documentation. Maintain accurate document registers and revision histories. Ensure project teams are working from the latest approved information.
• Control incoming and outgoing project documentation. Coordinate information between Project Managers, Design Teams, Engineers, consultants, subcontractors and clients. Track drawing and document submissions and follow up outstanding information. Maintain structured and auditable electronic filing systems. Assist project teams with document queries and information requests. Identify discrepancies, missing information and revision issues and escalate where necessary. Support the compilation of project handover and close out documentation. Ensure project documentation is maintained throughout the full project lifecycle.

About You

The successful candidate will have previous Document Control experience within construction, M&E or building services. You should be organised, detail focused and confident managing multiple priorities across several projects. You will need to be comfortable dealing with different stakeholders and able to build effective working relationships with project and design teams. Experience with construction document management systems and platforms such as Viewpoint, Aconex, Asite, Procore or similar.

The Opportunity

This is an excellent opportunity to join an established building services business and become part of a specialist division working on a varied portfolio of commercial and technically complex projects. The role offers genuine project exposure, responsibility across multiple schemes and the opportunity to work closely with experienced construction and M&E professionals.