Document Controller

Fawkes & Reece London; Caddington; Hybrid; GBP 28,000 - 42,000; Full time

Job summary

Fawkes & Reece London in Luton seeks a diligent Document Controller for a full-time, permanent position. You will manage design information, issue RFIs, and coordinate with client design teams while ensuring EDMS systems are kept up to date.

The role requires strong construction sector experience, meticulous QA of drawings and metadata, and accurate logging of design and tender documents. A hybrid work arrangement with some WFH is available.

Qualifications

• Strong construction industry experience.
• Experience with EDMS and document control processes.
• Knowledge of drawing naming conventions and metadata.
• Ability to log, track, and report RFIs and design documents.

Responsibilities

• Issue RFIs to client design teams and log replies.
• Plot CAD files and convert calculations to PDFs for issue.
• QA check filenames against titles, revisions and metadata.
• Prepare Issue Sheets and issue design information via email or CDE.
• Log incoming design/tender docs and maintain a project register.
• Update project tracker as design issues and RFIs are received.
• Report outstanding RFIs and design information to senior managers.
• Set up project folders, document registers and drawing registers.
• Maintain revision control across live projects.
• Support approval processes for design information issued to third parties.
• Assist with O&M manuals, issue O&M pack and archive project record.

Skills

RFI management

Document control

Version control

CAD file handling

EDMS tools

Tools

EDMS software

Job description

Document Controller Role

Full-time, permanent position

Based in Luton which does allow some WFH

Need to have strong construction experience

Will be working with various EDMS systems

How you will contribute:

• Issue design and setting out Requests for Information (RFIs) to the client design team, including any additional information the geotechnical and structural engineering teams need, chase after 7 days where no response has been received, and log and file all design information returned.
• Plot CAD drawing files and convert structural and geotechnical calculation packages to finalised PDFs, ready for formal issue.
• QA check filenames against drawing titles, revisions and metadata, cross-referencing against the drawings themselves to confirm accuracy and compliance with project naming conventions prior to issue.
• Prepare Issue Sheets and issue design information to clients by email or through the relevant Common Data Environment (CDE), recording recipient details, revision status and issue purpose.
• Log and file all incoming design and tender documentation, maintaining an accurate and up to date register within the project directory structure for easy retrieval.
• Update (url removed) as design is issued and RFI responses are received, keeping the project tracker current.
• Report the outstanding RFI and design information position to the Pre-Construction Director and Design Managers regularly, so anything stuck is picked up early.
• Set up standard project folders, document registers and drawing registers for new projects, including CDE user access and distribution lists.
• Maintain revision control across all live projects, making sure superseded revisions are withdrawn or clearly marked so neither site nor the client is working from old information.
• Manage the approval process for design information issued to third parties.
• Assist with the production and issue of O&M manuals, issue the company O&M pack and feedback survey to the client at handover, and archive the completed project record.