Document Controller and Project Administrator

ARCA Consulting Ltd; Gloucester; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Hybrid working

Development & Training

Job summary

ARCA Consulting Ltd in Gloucester is recruiting a Document Controller & Project Administrator to join its Operations team on a permanent, hybrid basis. The role covers document control, SharePoint administration and project coordination across transmission and distribution projects.

You will manage controlled documentation, support client submissions and maintain audit-ready records, with opportunities to develop governance, reporting and wider project controls skills.

Qualifications

• Experienced in a Document Controller, Project Administrator, Project Coordinator or similar role.
• Experienced in managing controlled documentation within a project-based environment.
• Highly organised, detail-focused and confident managing multiple projects and competing priorities.
• Confident using Microsoft Office, Microsoft 365 and SharePoint.
• Familiar with document control principles, version control, records management and project trackers.
• Confident communicating with project teams, clients and external stakeholders.
• Proactive, dependable and keen to develop professionally.
• Experience within transmission and distribution, utilities, construction, engineering or infrastructure would be advantageous.

Responsibilities

• Project document control, including registration, distribution, filing and version control
• SharePoint site management, document libraries and digital filing structures
• Project administration, including meeting coordination, minutes, action trackers and project records
• Client document submissions, approval tracking and management of project correspondence
• Quality assurance, compliance, document governance and audit-ready records
• Project handover and close-out documentation, including as-built drawings, certificates and operation and maintenance manuals
• Project reporting, outstanding deliverables and document status updates

Skills

Document control

Project administration

SharePoint

Microsoft 365

Microsoft Office

Communication

Organisational skills

Tools

SharePoint

Microsoft 365

Job description

Document Controller & Project Administrator

Location: Gloucester

Working Pattern: Hybrid working, with Monday to Thursday office-based and Friday remote

Employment Type: Permanent

Salary: Competitive + Benefits

ARCA Consulting is supporting a growing engineering business in the appointment of a Document Controller & Project Administrator to join its Operations team.

This is an excellent opportunity for an experienced Document Controller, Project Administrator or Project Coordinator looking to develop their career within a growing engineering business, particularly within the transmission and distribution, construction, utilities or infrastructure sectors.

• Project document control, including registration, distribution, filing and version control
• SharePoint site management, document libraries and digital filing structures
• Project administration, including meeting coordination, minutes, action trackers and project records
• Client document submissions, approval tracking and management of project correspondence
• Quality assurance, compliance, document governance and audit-ready records
• Project handover and close-out documentation, including as-built drawings, certificates and operation and maintenance manuals
• Project reporting, outstanding deliverables and document status updates

About You

• Experienced in a Document Controller, Project Administrator, Project Coordinator or similar role.
• Experienced in managing controlled documentation within a project-based environment.
• Highly organised, detail-focused and confident managing multiple projects and competing priorities.
• Confident using Microsoft Office, Microsoft 365 and SharePoint.
• Familiar with document control principles, version control, records management and project trackers.
• Confident communicating with project teams, clients and external stakeholders.
• Proactive, dependable and keen to develop professionally.
• Experience within transmission and distribution, utilities, construction, engineering or infrastructure would be advantageous. Familiarity with client document management systems, quality management systems, ISO standards and project handover documentation would also be beneficial but not essential.

Why Apply?

• Hybrid working, with Monday to Thursday office-based and Friday remote
• Opportunity to work within a growing engineering business
• Exposure to transmission and distribution projects across the project lifecycle
• Development of SharePoint, document control and project governance expertise
• Opportunities to develop project coordination and wider project controls skills
• Development & Training
• The business offers opportunities to strengthen expertise in transmission and distribution project delivery, document control, SharePoint administration, project reporting, document management systems and project governance.
• This role provides potential career progression into Senior Document Controller, Project Controls Coordinator, Project Coordinator or wider Project Controls and Operations positions as the business continues to grow.

Right to Work

Please note that visa sponsorship is not available for this position, and applications from candidates requiring sponsorship or relying on the Graduate Visa route cannot be considered.