Junior Document Controller

Fawkes & Reece Group; Greater London; On-site; GBP 25,000 - 34,000; Full time

Job summary

Fawkes & Reece Group in London is recruiting a Junior Document Controller to support project teams across multiple M&E projects. You will organize, issue and track documents, maintaining accuracy and version control to keep workflows smooth.

We are looking for an organised administrator with experience in construction or building services, familiarity with Word/Excel, and a willingness to learn document control systems such as Procore or Aconex. Training will be provided.

Qualifications

• Good IT skills including Word and Excel.
• Strong organisational skills and attention to detail.
• Confident communicating with internal teams, subcontractors and external stakeholders.
• Able to manage competing priorities across multiple projects.
• Experience with document management systems (e.g., Procore, Fusion, Aconex) is helpful.

Responsibilities

• Maintain and update project documentation, registers, trackers and electronic filing systems.
• Assist with uploading, distribution and management of technical documents and drawings.
• Monitor document revisions and ensure correct information is available to project teams.
• Liaise with subcontractors, suppliers, engineers and project managers to obtain outstanding documentation.
• Support preparation and organisation of handover packs, QA documentation, certificates and technical records.
• Track outstanding information and follow up on missing or overdue documents.
• Set up and maintain project folders and documentation structures.
• Provide general administrative support to the project team as required.
• Assist with document control across multiple projects, prioritising deadlines.

Skills

MS Word

MS Excel

Organisational skills

Attention to detail

Stakeholder communication

Document management

Tools

Procore

Fusion

Aconex

Job description

Reference: DCjunior_1792418799
Posted: October 19, 2026

Our client is a specialist mechanical and electrical (M&E) contractor delivering building services projects across a range of sectors. Due to continued project requirements, they are looking to recruit a Junior Document Controller / Document Control Assistant to support their growing team.

This is an excellent opportunity for someone with an administrative background within construction, M&E or building services who has some exposure to document control and is looking to develop their career further.

The Role

Working closely with project managers, engineers, subcontractors and the wider project team, you will help ensure project documentation is organised, accurate and kept up to date. You will support the smooth running of multiple projects, ensuring information is issued, tracked and maintained throughout the project lifecycle.

Key Responsibilities

• Maintain and update project documentation, registers, trackers and electronic filing systems.
• Assist with the uploading, distribution and management of technical documents and drawings.
• Monitor document revisions and ensure the correct information is available to project teams.
• Liaise with subcontractors, suppliers, engineers and project managers to obtain outstanding documentation.
• Support the preparation and organisation of project handover packs, QA documentation, certificates and technical records.
• Track outstanding information and follow up on missing or overdue documents.
• Set up and maintain project folders and documentation structures.
• Provide general administrative support to the project team as required.
• Assist with document control across multiple projects simultaneously, prioritising deadlines and ensuring information is maintained accurately.

About You

• Previous experience in an administrative role within construction, M&E, MEP or building services.
• Some exposure to document control, technical documentation, drawings, project records or handover documentation.
• Experience as a Site Administrator, Project Administrator, O&M Coordinator or Document Control Assistant would be advantageous.
• Good IT skills, including Microsoft Word and Excel.
• Strong organisational skills and attention to detail.
• Confident communicating with internal teams, subcontractors and external stakeholders.
• Able to manage competing priorities and work across multiple projects.
• Experience with Procore, Fusion, Aconex or similar document management systems would be beneficial, but is not essential.

The Opportunity

This is a great opportunity for an organised and motivated individual to build on their existing administrative experience and develop specialist document control skills within an established M&E contractor. Training on relevant systems and processes can be provided where required.