Hybrid Document Controller & Project Administrator

ARCA; Gloucester; Hybrid; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Development & Training

Career progression

Job summary

ARCA Consulting is supporting a growing engineering business in Gloucester for a Document Controller & Project Administrator role within the Operations team. You will work closely with Portfolio Leads and project teams, handling document control, submission management and project records throughout the lifecycle.

The ideal candidate has experience in document control in project environments, strong organisational skills, and proficiency with SharePoint and Microsoft 365.

Qualifications

• Experienced in a Document Controller, Project Administrator, Project Coordinator or similar role.
• Experienced in managing controlled documentation within a project-based environment.
• Highly organised, detail-focused and confident managing multiple projects and competing priorities.
• Confident using Microsoft Office, Microsoft 365 and SharePoint.
• Familiar with document control principles, version control, records management and project trackers.
• Confident communicating with project teams, clients and external stakeholders.

Responsibilities

• Project document control, including registration, distribution, filing and version control.
• SharePoint site management, document libraries and digital filing structures.
• Project administration, including meeting coordination, minutes, action trackers and project records.
• Client document submissions, approval tracking and management of project correspondence.
• Quality assurance, compliance, document governance and audit-ready records.
• Project handover and close-out documentation, including as-built drawings, certificates and operation and maintenance manuals.
• Project reporting, outstanding deliverables and document status updates.

Skills

Document control

Project coordination

Stakeholder communication

Organised and detail-focused

Multi-project management

Tools

SharePoint

Microsoft 365

Microsoft Office

Job description

ARCA Consulting is supporting a growing engineering business in Gloucester for a Document Controller & Project Administrator role within the Operations team. You will work closely with Portfolio Leads and project teams, handling document control, submission management and project records throughout the lifecycle.

The ideal candidate has experience in document control in project environments, strong organisational skills, and proficiency with SharePoint and Microsoft 365.