Document Controllers

Mactech Energy Group; Sizewell; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading energy consultancy in the UK is seeking an experienced Document Controller to maintain and manage documents in a highly regulated environment. The ideal candidate must have at least 2 years of experience, be proficient in document management systems, and possess strong organizational skills. This is a full-time on-site position with no hybrid options.

Qualifications

• Minimum 2 years of experience as a Document Controller, preferably in a project environment.
• Competent with Adobe Acrobat and Microsoft applications.
• High level of organizational skills and ability to work under pressure.
• Good understanding of electronic file types and accurate document referencing.

Responsibilities

• Maintain and distribute controlled copies of information.
• Ensure compliance with document management systems.
• Liaise with stakeholders regarding document storage.
• Carry out conformance checks on documents.
• Assist in maintaining an organized document filing structure.

Skills

Document Controller experience

Organizational skills

Adobe Acrobat proficiency

Microsoft Office Suite

Tools

Electronic Document Management System

Job description

Overview

Experience Document Controller (Bristol, London or Suffolk) – we are looking for a documents controller to work in a highly regulated environment with a records function. The Records function has particular focus supporting the Quality Delivery function and the associated Quality Management Leads (QMLs) in the successful delivery of Lifetime Quality Records (LTQR) from the supply chain to support delivery.

Responsibilities

• Maintain, issue and distribute controlled copies of information, keeping up-to-date records of all information and ensuring that it is available to the Project Team.
• Provision of advice and information to ensure team members are compliant with the document management system process and procedures and best practice is incorporated.
• Liaison with a variety of stakeholders including the Project Team, Contractors and Suppliers with respect to issue of information and document storage.
• Carry out conformance checks on document and drawings with regards to status and format in accordance with procedures.
• Assist Project Managers in maintaining a compliant and organised document filing structure in both hard copy and electronic format.
• Support to Project Managers in preparing documentation at close out of projects and documentation for archive in either hard copy or electronic format as required.

Experience

• The ideal candidate would have Document Controller experience (minimum 2 years) ideally within a project environment dealing with engineering data and use of an Electronic Document Management System to maintain documents and records.
• Competence with Adobe Acrobat is desirable along with the Microsoft suite of applications (Word, Excel, PowerPoint, Visio and Outlook). Experience of working within a technical or engineering environment would also be beneficial.
• The candidate should possess a high level of organisational skills, have the ability to prioritise workload and work under pressure.
• The individual should have a good understanding of electronic file types and the requirement for accurate document referencing.
• Must have major project records / document and data information management experience.
• Availability to undertake a fulltime role and be based on site Monday to Friday (this role does not offer hybrid working).

Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Construction