Document Controller

Reed Specialist Recruitment; Aberdeen City; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Benefits package

Aberdeen-based employer

Training & development

Pension scheme

Stable, collaborative environment

Job summary

Reed Specialist Recruitment is partnering with a well-established Aberdeen-based engineering manufacturer to recruit a meticulous Document Controller. The role focuses on controlling, filing and distributing project documentation and ensuring alignment with ISO standards and customer specs.

You will work closely with engineering, production and quality teams to manage documentation throughout the project lifecycle, maintaining accuracy and accessibility for all stakeholders.

Qualifications

• Minimum 3 years' experience in a Document Controller role, ideally within engineering, manufacturing, oil & gas, subsea, fabrication or another technical environment.
• Strong understanding of document control processes, procedures and best practices.
• Experience using EDMS and managing engineering drawings, technical specifications and quality documentation.
• Excellent organisational skills and a high level of attention to detail.
• Proficient in Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Manage and maintain document control systems and databases.
• Control the issue, distribution and revision of engineering drawings and technical documentation.
• Ensure all project documentation is uploaded, tracked and archived accurately.
• Maintain document registers and monitor document status throughout projects.
• Liaise with customers and suppliers regarding document submissions and approvals.
• Support quality, manufacturing and engineering teams with document management activities.
• Ensure compliance with internal procedures, ISO standards and customer specifications.
• Coordinate MRBs, quality dossiers and final project handover documentation.
• Carry out regular document audits to ensure accuracy and completeness.
• Provide administrative support to project and engineering teams as required.

Skills

Document control

EDMS

Excel

Attention to detail

Team collaboration

Tools

Microsoft Office

ERP

MRP

Job description

Document Controller

Location: Aberdeen

Salary: Competitive + Benefits

Job Type: Permanent, Full-Time

About the Company

Our client is a well-established engineering and manufacturing business based in Aberdeen, supplying high-quality products and solutions to customers across the energy, industrial and offshore sectors. Due to continued growth and an increasing workload, they are looking to appoint an organised and detail-focused Document Controller to join their team.

The Role

As Document Controller, you will play a key role in ensuring all project, technical and quality documentation is accurately recorded, maintained and distributed in line with company procedures and customer requirements.

Working closely with engineering, production, quality and project teams, you will be responsible for managing documentation throughout the project lifecycle, ensuring information is controlled, traceable and readily accessible.

Key Responsibilities

• Manage and maintain company document control systems and databases.
• Control the issue, distribution and revision of engineering drawings and technical documentation.
• Ensure all project documentation is uploaded, tracked and archived accurately.
• Maintain document registers and monitor document status throughout projects.
• Liaise with customers and suppliers regarding document submissions and approvals.
• Support quality, manufacturing and engineering teams with document management activities.
• Ensure compliance with internal procedures, ISO standards and customer specifications.
• Coordinate Manufacturing Record Books (MRBs), quality dossiers and final project handover documentation.
• Carry out regular document audits to ensure accuracy and completeness.
• Provide administrative support to project and engineering teams as required.

Requirements

• Minimum 3 years' experience in a Document Controller role, ideally within engineering, manufacturing, oil & gas, subsea, fabrication or another technical environment.
• Strong understanding of document control processes, procedures and best practices.
• Experience managing engineering drawings, technical specifications and quality documentation.
• Proficient in Microsoft Office, particularly Excel, Word and Outlook.
• Experience using electronic document management systems (EDMS).
• Excellent organisational skills and a high level of attention to detail.
• Ability to prioritise workload effectively and manage multiple deadlines.
• Strong communication skills and the ability to work collaboratively across departments.

Desirable

• Knowledge of ISO 9001 quality management systems.
• Experience supporting project documentation within a regulated engineering environment.
• Familiarity with ERP, MRP or project management systems.

What's on Offer?

• Competitive salary and benefits package.
• Opportunity to join a growing Aberdeen-based engineering manufacturer.
• Stable, supportive and collaborative working environment.
• Ongoing training and development opportunities.
• Company pension scheme and additional employee benefits