Document Controller & Project Administrator

ARCA; Gloucester; Híbrido; GBP 30.000 - 40.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Development & Training

Career progression

Descripción de la vacante

ARCA Consulting is supporting a growing engineering business in Gloucester for a Document Controller & Project Administrator role within the Operations team. You will work closely with Portfolio Leads and project teams, handling document control, submission management and project records throughout the lifecycle.

The ideal candidate has experience in document control in project environments, strong organisational skills, and proficiency with SharePoint and Microsoft 365.

Formación

• Experienced in a Document Controller, Project Administrator, Project Coordinator or similar role.
• Experienced in managing controlled documentation within a project-based environment.
• Highly organised, detail-focused and confident managing multiple projects and competing priorities.
• Confident using Microsoft Office, Microsoft 365 and SharePoint.
• Familiar with document control principles, version control, records management and project trackers.
• Confident communicating with project teams, clients and external stakeholders.

Responsabilidades

• Project document control, including registration, distribution, filing and version control.
• SharePoint site management, document libraries and digital filing structures.
• Project administration, including meeting coordination, minutes, action trackers and project records.
• Client document submissions, approval tracking and management of project correspondence.
• Quality assurance, compliance, document governance and audit-ready records.
• Project handover and close-out documentation, including as-built drawings, certificates and operation and maintenance manuals.
• Project reporting, outstanding deliverables and document status updates.

Conocimientos

Document control

Project coordination

Stakeholder communication

Organised and detail-focused

Multi-project management

Herramientas

SharePoint

Microsoft 365

Microsoft Office

Descripción del empleo

Location:

Gloucester

Working Pattern:

Hybrid working, with Monday to Thursday office-based and Friday remote

Employment Type:

Permanent

Salary:

Competitive + Benefits

ARCA Consulting is supporting a growing engineering business in the appointment of a Document Controller & Project Administrator to join its Operations team.

This is an excellent opportunity for an experienced Document Controller, Project Administrator or Project Coordinator looking to develop their career within a growing engineering business, particularly within the transmission and distribution, construction, utilities or infrastructure sectors.

You’ll work closely with the Portfolio Lead, Project Managers, Design Engineers, Site Teams and wider operational teams, supporting:

• Project document control, including registration, distribution, filing and version control
• SharePoint site management, document libraries and digital filing structures
• Project administration, including meeting coordination, minutes, action trackers and project records
• Client document submissions, approval tracking and management of project correspondence
• Quality assurance, compliance, document governance and audit-ready records
• Project handover and close-out documentation, including as-built drawings, certificates and operation and maintenance manuals
• Project reporting, outstanding deliverables and document status updates

About You

We’re looking for someone who is:

• Experienced in a Document Controller, Project Administrator, Project Coordinator or similar role.
• Experienced in managing controlled documentation within a project-based environment.
• Highly organised, detail-focused and confident managing multiple projects and competing priorities.
• Confident using Microsoft Office, Microsoft 365 and SharePoint.
• Familiar with document control principles, version control, records management and project trackers.
• Confident communicating with project teams, clients and external stakeholders.
• Proactive, dependable and keen to develop professionally.
• Experience within transmission and distribution, utilities, construction, engineering or infrastructure would be advantageous. Familiarity with client document management systems, quality management systems, ISO standards and project handover documentation would also be beneficial but not essential.

Why Apply?

• Hybrid working, with Monday to Thursday office-based and Friday remote
• Competitive salary of £30,000–£40,000 per annum, dependent on experience and qualifications
• Opportunity to work within a growing engineering business
• Exposure to transmission and distribution projects across the project lifecycle

• Development of SharePoint, document control and project governance expertise
• Opportunities to develop project coordination and wider project controls skills
• Development & Training
• The business offers opportunities to strengthen expertise in transmission and distribution project delivery, document control, SharePoint administration, project reporting, document management systems and project governance.
• This role provides potential career progression into Senior Document Controller, Project Controls Coordinator, Project Coordinator or wider Project Controls and Operations positions as the business continues to grow.

Next Steps

If you're looking to develop your career in document control and project administration within a growing engineering business, we'd love to hear from you.

Right to Work

Please note that visa sponsorship is not available for this position, and applications from candidates requiring sponsorship or relying on the Graduate Visa route cannot be considered.

Applicants must have the existing right to work in the UK for the duration of the role.