Document Controller

ENGINEERINGUK; Manchester; On-site; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a Document Controller to join their dynamic team in Manchester. This role focuses on delivering effective Information Management for client projects, ensuring that all documentation meets the required standards and is efficiently organized. You will collaborate with various stakeholders to facilitate access to essential information and contribute to the implementation of best practices in line with ISO 19650. This position offers a unique opportunity to be part of transformative projects that aim for net-zero carbon transition while fostering a culture of inclusion and diversity. If you are detail-oriented and passionate about information management, this could be the perfect role for you.

Benefits

22 days holiday plus 2 Mace Days

Contributory pension scheme

Life assurance

Private medical insurance

Cycle to work scheme

Continuous training and development

Season ticket loan

Annual health screening

Qualifications

• Experience in information management on projects and programmes.
• Ability to work with various stakeholders effectively.

Responsibilities

• Ensure effective information management processes are followed.
• Support project teams in information management practices.

Skills

Information Management

Communication Skills

Organizational Skills

Team Collaboration

Stakeholder Engagement

Education

APM IM Certification

ISO 19650 Certification

Tools

Aconex

SharePoint

ViewPoint

Business Collaborator

Job description

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View more categories View less categories Sector Construction and Building Services Contract Type Permanent Hours Full Time

Position status: This opportunity is for a secured role that is due to commence in May subject to approval. If you would like to be considered as we progress with this position, please click to apply.

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our values shape the way we consult and define the people we want to join us on our journey, they are:

• Safety first - Going home safe and well
• Client focus - Deliver on our promise
• Integrity - Always do the right thing
• Create opportunity - For our people to excel

Working on a Mace project based in Manchester onsite 3 days a week this Document controller will undertake delivery of the Information Management (IM) discipline for client projects/programmes, ensuring efficient information management and successful project/programmes and execute IM function to defined strategy, plans and processes and in line with standards. Also, ensures that documents and project artefacts are to standard, labelled and filled appropriately. The role is to learn, understand, develop and implement processes described within ISO19650 including how the information is produced and assured for digital delivery.

You'll be responsible for:

• Following IM processes effectively and efficiently and adhere to standards (inc ISO19650) for client-facing projects and programmes.
• Contributing to ensuring the project/programme IM function effective and efficient such that project personnel can access information they need.
• Supporting and guiding project/programme colleagues in IM practices and processes.
• Assurance and quality control of documents and artefacts submitted and stored.
• Contributing to the setup, implementation and development of the Common Data Environment (CDE).
• Contributing to global Digital Centre of Excellence including body of knowledge, processes, case studies.
• Coordinating activities ensuring management and successful project/programmes.
• Coordinating work activities to achieve agreed objectives and provide performance management, development and coaching.
• Working collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You'll need to have:

• Some information management experience from one or more projects and programmes.
• Good written and oral communication,
• Used to working with different stakeholders. Disciplined, methodical and organised.
• Effective team member and helping/training others.
• Able to work independently.

You'll also have:

• Familiarity with information architecture, naming, numbering, filing conventions. Working towards technical qualifications and certifications such as APM IM, experience of software e.g. Aconex.
• SharePoint.
• Construction, property, and real estate industry. Security, cyber security, data protection awareness.
• Experience of working in an international setting either remotely from or outside the UK. ISO 19650 series, UK BIM Framework, CDE management.
• Technical qualifications and certifications such as APM IM, Assoc of Information Managers, (or equivalent).
• Subject expert experience in key IM software including Aconex, ViewPoint, Business Collaborator, etc.
• ISO 19650 certification.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.

Please remember the Employee Referral Scheme and if there are any talented people you can recommend, just click the button and use the 'Refer a friend' feature found within the relevant job.

Company

If you can bring a different perspective to help us shape the cities of tomorrow, take a look at the opportunities we have to join us.

Fortune favours the brave - and so do we

At Mace we empower our people to be collaborative, curious and embrace their entrepreneurial spirits. We aim to attract the best and brightest people, whatever their background, to bring new perspectives to some of the most challenging and inspiring projects around the world.

You might be part of our healthcare team delivering critical hospital care units, or our education team creating schools to inspire our future leaders. You could be a graduate working on the world’s tallest building, or be managing the construction of world-leading cultural landmarks. Whatever your passion, we have an opportunity that will bring out the best in you.

At Mace we want you to feel comfortable from day 1, so for any questions about a career at Mace, including application advice, please [e-mail] for a confidential chat.

Our clients say that it’s our people that make the difference

Our people think harder, do better and go further. Every day at Mace is an opportunity to think and do things differently. We were founded more than 30 years ago, and every day our entrepreneurial culture plays a huge role in our success. We exist to seek out the world’s most interesting projects that challenge and excite us.

We want our employees to thrive and achieve their highest potential. We are passionate about creating an environment that provides opportunities for the most stimulating and fulfilling careers. We encourage innovation and welcome new perspectives by attracting and developing people with diverse talent who inspire our thinking, challenge our solutions and enhance our culture.

At Mace you can deepen your knowledge, expand your skills, see the world and get to work with both inspiring colleagues and influential clients – whatever your passion, we have an opportunity that will bring out the best in you. But don’t just take our word for it; below you can see what some of our people had to say.

Reward and recognition

We invest in our people and provide a strong benefits package, which in the UK includes:

• 22 days of holiday, plus two ‘Mace Days’ to support work-life balance, bank holidays and December holiday shut down
• Contributory pension scheme
• Life assurance
• Highly competitive maternity and paternity package
• Reimbursement of professional subscriptions and membership fees
• Season ticket loan
• Annual health screening
• Private medical insurance
• Sponsorship of education schemes (on approval)
• Continuous on the job training and development
• Cycle to work scheme
• Our international benefit packages are comparable. Please contact our recruitment team for more information.

We know that many parents can face challenges when balancing the demands of work and their home lives. At Mace, we fully support our people when they choose to balance their career with family life. We offer enhanced family leave, as well as options for flexible working and alternative working patterns to support and improve the work-life balance of our employees.

Our performance management and appraisal approach is based on ability and talent. Top performers are recognised for both their contribution to projects and their broader contribution to the business.

At Mace we appreciate the differences that everyone brings to work and we recognise the importance of people being free to be themselves.

Regardless of age, sex, marital status, sexual orientation, disability, race, colour, nationality, ethnic or national origin, religion, or affiliation to any political party, we embrace diversity and believe in creating an inclusive environment where every Mace person is treated equally, fairly and with respect.

We are proud partners of Stonewall’s global diversity champions programme that ensures all LGBT+ staff are accepted without exception at Mace.

Mace’s corporate purpose statement is ‘Redefining the boundaries of ambition’.

Support for disabled employees is provided by:

Our recruitment and HR Teams have undertaken disability awareness training and are eager to provide an inclusive and accessibility experience to job applicants and new colleagues.

Enabled at Mace – employee network. Its aims are to support its members and, to "to raise awareness and remove barriers around disability, neurodiversity and other impairments” to support their aim to create an inclusive and diverse workplace for everyone.

Disability Confident – We are using the requirements of the government scheme to create an inclusive environment for disabled job applicants and existing colleagues.

Clear Assured – an externally verified accreditation around equality, diversity and inclusion practice across our business, driving improvements to our policies, processes and practices.

Recite Me – an assistive technology tool that provides access support to all employees. It is located on our intranet site, our website and job vacancy platform.

Mace are member of the Business Disability Forum, giving access to a wide range of resources and information. Our line managers have access to their confidential support line.

Silver Clear Assured Award

ridi - Recruitment Industry Disability Initiative Awards 2021 - Highly Commended Category

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