Document Controller

Mace Group; Manchester; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a Document Controller to join their team in Manchester. This role is pivotal in managing information effectively for client projects, ensuring compliance with ISO19650 standards. You'll collaborate with diverse stakeholders, guiding teams in best practices and contributing to the development of a Common Data Environment. If you're passionate about information management and want to make a significant impact in a forward-thinking company, this opportunity is perfect for you. Join a dynamic team that values safety, integrity, and client focus, and help drive projects towards a sustainable future.

Qualifications

• Experience in information management from projects or programmes.
• Familiarity with information architecture and filing conventions.

Responsibilities

• Follow IM processes and ensure document quality control.
• Support colleagues in IM practices and contribute to project efficiency.

Skills

Information Management

Communication Skills

Teamwork

Organizational Skills

Education

Technical Qualifications (APM IM)

Tools

Aconex

SharePoint

ViewPoint

Business Collaborator

Job description

Position status: This opportunity is for a secured role that is due to commence in May, subject to approval. If you would like to be considered as we progress with this position, please click to apply.

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consulting business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our values shape the way we consult and define the people we want to join us on our journey, they are:

• Safety first - Going home safe and well
• Client focus - Deliver on our promise
• Integrity - Always do the right thing
• Create opportunity - For our people to excel

Working on a Mace project based in Manchester onsite 3 days a week, this Document Controller will undertake the delivery of the Information Management (IM) discipline for client projects/programmes, ensuring efficient information management and successful project/programmes. The role involves executing IM functions in line with strategy, plans, processes, and standards, and ensuring documents and artefacts are appropriately labelled and stored. It also includes learning, understanding, developing, and implementing processes described within ISO19650, including digital delivery standards.

You’ll be responsible for:

• Following IM processes effectively and efficiently, adhering to standards (including ISO19650) for client-facing projects and programmes.
• Contributing to the effectiveness and efficiency of the project/programme IM function, enabling project personnel to access needed information.
• Supporting and guiding colleagues in IM practices and processes.
• Assurance and quality control of documents and artefacts submitted and stored.
• Contributing to the setup, implementation, and development of the Common Data Environment (CDE).
• Contributing to the global Digital Centre of Excellence, including knowledge base, processes, and case studies.
• Coordinating activities to ensure successful project/programme management.
• Managing work activities to meet objectives, providing performance management, development, and coaching.
• Working collaboratively towards the goal of net zero carbon transition, proactively managing associated carbon emissions and reductions during project delivery.

You’ll need to have:

• Some experience in information management from projects or programmes.
• Good written and oral communication skills.
• Experience working with diverse stakeholders, disciplined, methodical, and organized.
• Effective teamwork skills and the ability to help/train others.
• Ability to work independently.

You’ll also have:

• Familiarity with information architecture, naming, numbering, filing conventions, and working towards technical qualifications such as APM IM, with experience of software like Aconex.
• Experience with SharePoint.
• Knowledge of the construction, property, and real estate industry, including security, cybersecurity, and data protection awareness.
• Experience working in an international setting, either remotely or outside the UK, with knowledge of ISO 19650 series, UK BIM Framework, and CDE management.
• Technical qualifications and certifications such as APM IM, or equivalent.
• Subject matter expertise in key IM software including Aconex, ViewPoint, Business Collaborator, etc.
• ISO 19650 certification.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you do not fulfill all criteria, please apply as you may still be the best candidate for this role or other roles within our organization.

We are open to discussing part-time, flexible, and hybrid working options if suitable within the role.

Please remember the Employee Referral Scheme and consider recommending talented individuals using the ‘Refer a friend’ feature within the relevant job posting.