Document Controller

RPS; Manchester; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a detail-oriented Document Controller to join their Building Services team in Manchester. In this role, you will support Project Managers by ensuring that all project documentation is accurately maintained and easily accessible. You will play a crucial part in the successful delivery of engineering projects, coordinating with various teams to manage documentation effectively. This innovative firm offers a flexible working environment and opportunities for personal development, making it an exciting place to grow your career.

Benefits

Flexible working hours

Personal development plan

Career pathway support

Hybrid working options

Qualifications

• Proficient in MS Office with strong communication and organizational skills.
• Experience with Integrated Management Systems and document control procedures.

Responsibilities

• Maintain organized project documentation and correspondence.
• Assist in setting up and maintaining document control filing systems.

Skills

MS Office Suite

Document Management

Analytical Skills

Communication Skills

Organizational Skills

Tools

EDMS / CDE software

Job description

Join to apply for the Document Controller role at RPS

Join to apply for the Document Controller role at RPS

We are currently recruiting a Document Controller into our Building Services team in Manchester to support and assist Project Managers with the successful and efficient delivery of engineering projects. The successful candidate will be accountable for maintaining organized and up to date documents across major projects and portfolios of projects.

What You'll Be Doing

• Storing and saving all incoming and outgoing correspondence, drawings & technical submittals etc to projects folders.
• Maintaining a register of all incoming and outgoing documentation and recording before circulating for distribution to the project team.
• Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, change orders, early warning notices, RFIs, letters, reports, transmission sheets, BIM, and other forms of pertinent documents from the project team and required to deliver the project.
• Assist in coordination and monitoring of administrative activities to facilitate and expedite the workflow and management of project documentation.
• Set up/assist document control filing system as applicable. Implement and maintain a coordinated and consistent filing system; ensuring that all filing is up-to-date and in accordance with IMS and project specific procedures.
• Print, save and distribute documents including electronic and hard copy transmission of project documents as applicable. Coordination with the respective Project Managers, Project Administrators and other staff to ensure correctness of the records.
• Change orders and Letters have never been part of my job, the CO’s are for PMs I believe, and admin deal with letters
  
  

Who We're Looking For

• MS Office Suite (proficient user of MS Office, Excel, Outlook).
• Any EDMS / CDE software packages will be advantageous.
• Demonstrated proven knowledge and experience of working with/to accredited Integrated Management Systems (IMS) & standards including quality, data security, risk etc.
• Demonstrated knowledge of Document Management and in-depth understanding of document control systems and procedures.
• Strong analytical, planning and organisational skills.
• Excellent communication skills in written and spoken English.
• Able to work within a multi-disciplinary team with excellent people management and interpersonal skills.
  
  

What’s in it for you?

We’re an accredited training provider – from entry level to master’s degree level professional qualifications in leadership & management and executive coaching & mentoring, we support learning and development for everyone.

A personal development plan and a transparent career pathway puts you in the driving seat of your career and you’ll be supported as far as you want to go.

We understand the need to work flexibly, with agile offices and hybrid working offered as standard, we’re happy to talk about flexible working. This is a workplace that works for you.

A career here is far from ordinary. Here you’re not a number, you’re part of the solution.

What happens next?

If this opportunity suits your career journey, we’d love to hear from you. All applications will be considered, and we will try our best to respond to you within three working days.

RPS, A Tetra Tech Company

Representing an exciting new chapter in our business, on 24 January 2023 RPS became a Tetra Tech company. With over 28,000 employees in more than 550 offices in more than 120 countries on seven continents, Tetra Tech is a leading, global provider of consulting and engineering services. As a Tetra Tech company, RPS is proud to offer our people market-leading development and project opportunities, helping to solve some of the world’s most complex problems.

Recruitment Agencies We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on this list and any submitted will be taken as a gift. Please refer to the careers page on our website if you require any further information.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Business Consulting and Services

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