Document Controller

Core Group; Greater London; On-site; GBP 36,000 - 44,000; Full time

Benefits offered by this job

Pension

Annual leave

Career progression

Long-term security

Job summary

Core Group, a well-established M&E contractor in Central London, is seeking an experienced Document Controller to support a major site in Central London. You will manage all project documentation, ensure compliance with procedures, and liaise with project teams and subcontractors to maintain accurate records.

The role involves handling drawings, RFIs, submittals and handover files, using CDEs and leading document control processes on high-profile commercial and healthcare projects.

Qualifications

• Experience as Document Controller within M&E, construction or engineering sectors.
• Experience on live construction projects and managing project documents.
• Proficient with document management platforms and MS Office.

Responsibilities

• Manage and maintain all project documentation across the lifecycle.
• Control flow of technical docs, drawings, RFIs, submittals, O&M manuals, and correspondence.
• Keep document registers up to date and distribute revised drawings to teams.
• Upload and track documents in CDEs and DMS; monitor approval workflows.
• Support reports, trackers, meeting minutes, and handover documentation.

Skills

Doc control

MS Office

Live projects

Stakeholder mgmt

Tools

Asite

Aconex

Viewpoint

Dalux

Autodesk Construction Cloud

Job description

The Opportunity

Due to continued growth and a strong pipeline of secured projects across London, our client, a well-established M&E Contractor, is seeking an experienced Document Controller to join their project delivery team on a major site in Central London.

This is an excellent opportunity for a highly organised and proactive individual to play a key role in supporting the successful delivery of large-scale commercial, residential, healthcare, and data centre projects. Working closely with Project Managers, Site Teams, Design Managers, and Subcontractors, you will be responsible for managing all project documentation and ensuring compliance with company and client procedures.

Key Responsibilities

• Manage and maintain all project documentation throughout the project lifecycle.
• Control the flow of technical documents, drawings, RFIs, submittals, O&M manuals, and project correspondence.
• Ensure document registers are accurate and kept up to date.
• Distribute revised drawings and documentation to project teams and subcontractors.
• Upload, track, and manage documents through Common Data Environments (CDEs) and document management systems.
• Monitor document approval workflows and chase outstanding actions where required.
• Maintain document control procedures in line with company and client requirements.
• Support the project team with reports, trackers, meeting minutes, and administrative duties.
• Assist with project handover documentation, ensuring all records are complete and submitted on time.
• Liaise with clients, consultants, subcontractors, and internal departments to coordinate documentation requirements.
• Ensure all documentation is stored, archived, and managed in accordance with project and compliance standards.

Requirements

• Previous experience as a Document Controller within the M&E, Construction, Building Services, or Engineering sectors.
• Experience working on live construction projects.
• Strong knowledge of document control processes and procedures.
• Proficient in Microsoft Office Suite, particularly Excel and Outlook.
• Experience using document management platforms such as Asite, Aconex, Viewpoint, Dalux, Autodesk Construction Cloud, or similar.
• Excellent organisational skills with strong attention to detail.
• Ability to prioritise workload and work effectively within a fast-paced project environment.
• Strong communication and stakeholder management skills.

Desirable

• Experience working for an M&E contractor.
• Knowledge of technical drawings and construction documentation.
• Experience supporting project teams on commercial, healthcare, residential, pharmaceutical, or data centre projects.
• Understanding of QA documentation and project handover processes.

What's On Offer?

• Basic salary up to £40,000
• Competitive package including pension, annual leave, and additional benefits
• Long-term career progression within a growing M&E contractor
• Exposure to high-profile projects across Central London
• Supportive and collaborative working environment
• Stable pipeline of secured work offering long-term job security