Document Controller

ICDS Group; Greater London; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Company pension

Private health insurance

Job summary

ICDS Group seeks an Office Manager to support a construction project in London. The role combines office administration, document control and site coordination on a busy site.

You will manage inductions, documentation, GDPR-compliant filing and logistics, while supporting the Project Manager with reports and H&S administration. A calm, organised approach and strong communication are essential.

Qualifications

• Minimum 2 years' construction administration experience.
• Experience with document control and site administration.
• Proficient in Microsoft Word, Excel and Outlook.

Responsibilities

• Coordinate site inductions, registrations and right-to-work checks.
• Maintain weekly timesheets, expenses and site records.
• Manage document control: uploads, revisions, approvals and distribution.
• Track document comments and outstanding actions with the team.
• Maintain GDPR-compliant project filing and documentation.
• Assist with site deliveries and general logistics.
• Support Project Manager with reports and progress information.
• Support H&S administration, RAMS and toolbox talks.
• Assist with plant, materials and environmental reporting.
• Contribute to O&M manuals and handover documentation.
• Oversee general office requirements and facilities.

Tools

Aconex

Asite

4Projects

Field View

BIM

NEC

Job description

St Johns Wood- London

We are currently recruiting for an Office Manager to support a construction project in London. This is a site-based role combining office management, administration and document control.

The successful candidate will be highly organised, detail-focused and confident managing multiple priorities while working closely with the project and site teams.

Key Responsibilities

• Manage site inductions, registrations, right-to-work checks and personnel documentation.
• Maintain weekly timesheets, expenses and site personnel records.
• Manage document control, including uploading documents, drawings, revisions, approvals and distribution.
• Monitor document comments, rejections and outstanding actions, ensuring the relevant team members are updated.
• Maintain project filing systems and ensure documentation is stored correctly and in line with GDPR requirements.
• Manage site deliveries and provide general logistics support.
• Provide administrative support to the Project Manager and wider site team, including reports and monthly progress information.
• Support H&S administration, including training records, RAMS, toolbox talks and briefing documentation.
• Assist with plant, materials and environmental reporting.
• Support the preparation of O&M manuals and handover documentation.
• Manage general office requirements, including supplies, printing, scanning and maintaining office facilities.

Requirements

• Minimum 2 years' construction administration experience.
• Previous document control experience within construction.
• Experience with systems such as Aconex, Asite, 4Projects, Field View, BIM or NEC would be advantageous.
• Strong Microsoft Office skills, particularly Word, Excel and Outlook.
• Excellent organisation and attention to detail.
• Strong communication skills with the ability to liaise confidently with site teams and subcontractors.
• Ability to manage multiple tasks and work effectively under pressure.

Working Hours:

7:45am - 5:45pm, Monday to Friday

Start Date:

ASAP

Benefits:

• Company pension and private health insurance