Document Controller - UK

Falcon Green Personnel; Thornaby-on-Tees; On-site; GBP 28,000 - 42,000; Full time

Job summary

Falcon Green Personnel is seeking an experienced Document Controller to join a busy construction project team on site. You will manage day-to-day documentation control and distribution, working closely with site, project and contracts management to keep records accurate and accessible.

The role requires a highly organised individual with strong IT skills, capable of handling large volumes of information in a fast-paced construction environment.

Qualifications

• Experience as Document Controller in construction.
• Experience on major construction projects (infrastructure, rail) preferred.
• Strong IT skills with handling large volumes of data.
• Experience with a CDE such as Aconex/Asite/Viewpoint/BIM 360/Conject.
• Proficient in Microsoft Office, especially Excel.

Responsibilities

• Coordinate all activities related to the project Document Control process.
• Maintain accurate electronic and hard-copy records.
• Manage issue, receipt and distribution of drawings and documents.
• Maintain registers, trackers and databases.
• Ensure latest approved drawings are issued to site teams, subcontractors and suppliers.
• Generate reports and document exports for project review.
• Assist with digitisation and archiving of site records.
• Support general site administration and inductions.

Skills

IT skills

Attention to detail

Time management

Organised

Tools

Aconex

Asite

Viewpoint 4Projects

BIM 360

Conject

Business Collaborator

MS Office (Excel)

Job description

We are currently looking for an experienced Document Controller to join a busy construction project team. Working closely with the Site, Project and Contracts Management teams, you will be responsible for the day‑to‑day management, control and distribution of project documentation and records.

This is a hands‑on site‑based role, suited to someone who is highly organised, confident using IT systems and able to work in a fast‑paced construction environment.

Key Responsibilities

• Coordinate all activities relating to the project Document Control process.


• Maintain accurate and up‑to‑date electronic and hard‑copy records.


• Manage the issue, receipt and distribution of construction drawings, documents and correspondence.


• Maintain registers, trackers and databases, ensuring information is accurate and easily accessible.


• Manage superseded documentation and maintain a clear audit trail of document revisions and distribution.


• Ensure the latest approved drawings and documents are issued to the relevant site teams, subcontractors and suppliers.


• Maintain project communication records, including Transmittals, Site Instructions and RFIs.


• Support the management of plant, equipment and material records, including site deliveries.


• Generate reports and document exports for review by the project team.


• Assist with the digitisation and archiving of physical site records.


• Support general site administration, including site inductions and new starter paperwork.


• Assist with the collation and maintenance of HSE documentation and weekly returns.


• Maintain project files and control logs as required.


• Issue and manage weekly timesheets with input from the site management team.


• Ensure confidential and sensitive information is handled appropriately and in line with GDPR requirements.


• Support general office and site administration, maintaining a well‑organised working environment.

Requirements:

• Previous experience working as a Document Controller within construction.


• Experience working on major construction, infrastructure, rail or similar projects would be advantageous.


• Strong IT skills and confidence working with large volumes of information and data.


• Experience using a Common Data Environment (CDE), such as Aconex, Asite, Viewpoint 4Projects, BIM 360, Conject or Business Collaborator.


• Good knowledge of Microsoft Office, particularly Excel.


• Experience using spreadsheets, databases and PDF editing software.


• Excellent organisational and time‑management skills.


• A strong eye for detail and the ability to maintain clear, accurate records.


• The ability to prioritise workloads and meet deadlines in a busy site environment.


• A flexible and adaptable approach to working, with the ability to respond to changing project requirements.


• Good problem‑solving skills and the confidence to take initiative when dealing with issues.

This is a great opportunity for an experienced Document Controller to join a busy construction project and play an important role in ensuring the smooth management and flow of project information across the site and wider project team.