Document Controller

Wiggli; Greater London; On-site; GBP 32,000 - 46,000; Full time

Job summary

Wiggli, Head Office (West London), Permanent, Full-Time, seeks an experienced Document Controller / Project Coordinator to support the delivery of large-scale mechanical building services projects across London and the Home Counties.

Based from our Head Office, this Document Controller role offers the opportunity to work alongside experienced Project Managers and Operations teams, with occasional visits to major project sites as projects progress.

Qualifications

• Proven experience as Document Controller, Project Coordinator, or Project Administrator.
• Experience in construction, M&E, mechanical building services, engineering or facilities management.
• Experience with DMS like Aconex, Viewpoint, Asite, or Autodesk Construction Cloud.
• Strong MS Office skills, especially Excel, Outlook and Word.
• Excellent organisational and detail orientation.
• Ability to manage multiple projects and meet deadlines.

Responsibilities

• Manage all project documentation using electronic document management systems.
• Act as lead Document Controller for allocated projects.
• Issuing, uploading and distributing drawings, technical submissions and project documentation.
• Maintaining document registers and ensuring accurate revision control.
• Supporting Project Managers with project administration and coordination.
• Coordinating information between clients, consultants, subcontractors and site teams.
• Monitoring outstanding approvals and chasing technical documentation.
• Preparing meeting packs, reports and project documentation.
• Assisting with handover documentation and O&M Manuals.
• Supporting project mobilisation and maintaining project records throughout the project lifecycle.
• Providing day-to-day Project Coordinator support across multiple live projects.
• Working closely with the Operations team to ensure projects remain organised and compliant.

Skills

Document control

Project coordination

Facilities management

Client & stakeholder comms

Attention to detail

Tools

Aconex

Viewpoint

Asite

Autodesk Construction Cloud

Microsoft Excel

Job description

Document Controller / Project Coordinator

Document Controller | Project Coordinator | Project Administrator

Head Office (West London) | Permanent | Full-Time

Are you an experienced Document Controller, Project Coordinator or Project Administrator looking to join a growing major projects team?

We're recruiting for a Document Controller / Project Coordinator to support the delivery of large-scale mechanical building services projects across London and the Home Counties. Based from our Head Office, this Document Controller role offers the opportunity to work alongside experienced Project Managers and Operations teams, with occasional visits to major project sites as projects progress.

This is an excellent opportunity for a highly organised Project Coordinator or Document Controller looking to develop their career within a busy construction and engineering environment.

The Role

As the Document Controller / Project Coordinator, you'll work alongside our Operations Coordinators, ensuring projects remain organised, compliant and running efficiently from pre-construction through to project completion.

The successful Document Controller will be responsible for maintaining accurate project records, coordinating documentation and supporting multiple live projects simultaneously.

Responsibilities

• Managing all project documentation using electronic document management systems
• Acting as the lead Document Controller for allocated projects
• Issuing, uploading and distributing drawings, technical submissions and project documentation
• Maintaining document registers and ensuring accurate revision control
• Supporting Project Managers with project administration and coordination
• Coordinating information between clients, consultants, subcontractors and site teams
• Monitoring outstanding approvals and chasing technical documentation
• Preparing meeting packs, reports and project documentation
• Assisting with handover documentation and O&M Manuals
• Supporting project mobilisation and maintaining project records throughout the project lifecycle
• Providing day-to-day Project Coordinator support across multiple live projects
• Working closely with the Operations team to ensure projects remain organised and compliant

Requirements

We're interested in speaking with experienced Document Controllers, Project Coordinators and Project Administrators who thrive in a fast-paced construction environment.

Ideally you'll have:

• Previous experience as a Document Controller, Project Coordinator, Project Administrator or Technical Administrator
• Experience within construction, M&E, mechanical building services, engineering or facilities management
• Experience using document management systems such as Aconex, Viewpoint, Asite, Autodesk Construction Cloud or similar
• Excellent Microsoft Office skills, particularly Excel, Outlook and Word
• Outstanding organisational skills and exceptional attention to detail
• The ability to prioritise multiple projects and deadlines
• Excellent communication skills with both internal and external stakeholders
• A proactive and professional approach

What's On Offer

• Permanent Document Controller / Project Coordinator position
• Head Office based with occasional site visits
• Opportunity to support major mechanical building services projects
• Friendly and collaborative team environment

  Whether you're an experienced Document Controller looking for your next challenge, a Project Coordinator wanting greater exposure to major projects, or a Project Administrator looking to progress into a dedicated Document Controller / Project Coordinator role, we'd love to hear from you.