Document Controller

Tilbury Douglas Group; Eastleigh; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Competitive salary and car allowance

26 days annual leave (buy/sell up to 3

Long service leave at 3/7/10 years

Private medical insurance (family)

Life assurance and pension matched up

Flexible and agile working (role dep.)

Employee Assistance Programme

Perks at Work discount platform

Flexible benefits: critical illness, (

Dental insurance and travel insurance

Job summary

Tilbury Douglas Group is seeking a detail-oriented Document Controller to join our Southampton-based team. You will manage and control project documentation, ensuring accurate storage, distribution, and access for stakeholders across construction projects.

You will support project teams and subcontractors, maintain CDE systems (ASITE/BIW/4Projects), and drive best practices in information management. Strong admin skills and experience in a project environment are essential.

Qualifications

• Experience managing project documentation and controls.
• Knowledge of Common Data Environment platforms (CDE).
• Strong administration and attention to detail.

Responsibilities

• Manage and control project document flow, ensuring accuracy and distribution to stakeholders.
• Provide training and support on document control procedures and CDE systems.
• Maintain document control systems, archives, and information management processes.

Skills

Document management

CDE platforms

ASITE

BIW

4Projects

Microsoft Office

Attention to detail

Tools

ASITE

BIW

4Projects

Job description

Document Controller

Location: Southampton

We are looking to appoint a detail-oriented and highly organised Document Controller to join our team. This is a key role responsible for managing and controlling project documentation, ensuring information is accurately maintained, distributed, and stored in line with company procedures and project requirements.

Working closely with project teams, consultants, subcontractors, and stakeholders, you will support the efficient flow of information across projects, maintain document control systems, and provide expertise in the use of Common Data Environment (CDE) platforms. You will play an important role in ensuring project teams have access to accurate, up-to-date documentation while promoting best practice in information management.

Key Duties

• Manage and control project document flow, ensuring all project documentation is accurate, current, and distributed to relevant stakeholders
• Provide guidance, training, and support to project teams and subcontractors on document control procedures and Common Data Environment (CDE) systems
• Maintain document control systems, business archives, and information management processes, ensuring records are securely stored and easily accessible
• Support project and design teams by monitoring documentation, resolving document control issues, and providing regular reporting when required
• Ensure confidentiality of sensitive information while delivering administrative support and identifying opportunities for process improvement

About You

You will be a proactive and organised professional with strong administration skills and experience managing project documentation within a construction or project-based environment.

You will bring:

• Previous experience in a Document Controller role, with knowledge of document management processes and procedures
• Experience using Common Data Environment (CDE) platforms and document control systems such as ASITE, BIW, 4Projects, or similar
• Strong administration, organisational, and Microsoft Office skills, with excellent attention to detail

  What We Can Offer You

  • Competitive salary and car allowance26 days annual leave, with the option to buy or sell up to 3 days
  • Additional long service leave at 3, 7, and 10 years
  • Private medical insurance (with option to extend to family)
  • Life assurance and pension matched up to 8%
  • Enhanced family leave policies
  • 2 volunteering days per year
  • Flexible and agile working (role dependent)
  • Employee Assistance Programme and “Perks at Work” discount platform
  • Flexible benefits including critical illness cover, dental insurance, travel insurance, cycle to work scheme, and retail vouchers

  Who We Are

  Tilbury Douglas is a leading UK building, infrastructure, engineering and fit-out company delivering vital projects across sectors including health, education, highways, justice, defence, aviation, water, and environment.

  Our people are at the heart of our success. We are committed to creating an inclusive culture that encourages innovation, values individual differences, and supports professional development. We are proud to have retained our Investors in Diversity Silver Award.

  We look forward to receiving your application.