Document Control & Excel Automation Coordinator

Office Angels; Brentwood; On-site; GBP 27,000 - 32,000; Full time

Job summary

Office Angels is seeking an Administrative & Document Control Coordinator to support architectural projects with precise document control and project administration.

You will develop Excel-based tracking, automate reporting, and streamline processes while ensuring accurate records across live projects. The role emphasizes initiative, ownership, and improving efficiency within a growing practice.

Qualifications

• Advanced Microsoft Excel skills.
• Experience improving business processes and systems.
• Excellent attention to detail.
• A proactive and solutions focused approach.
• Strong organisational and time management skills.
• The ability to work independently and manage competing priorities.
• Excellent communication skills and a professional telephone manner.

Responsibilities

• Managing incoming calls and general business enquiries.
• Maintaining project registers and document tracking systems.
• Uploading and downloading architectural drawings via client portals and cloud-based platforms.
• Controlling document versions and ensuring accurate project records are maintained.
• Converting, saving and organising drawing files and PDF documentation.
• Providing administrative support across multiple live projects.
• Developing and enhancing Excel-based tracking systems and reporting tools.
• Creating automated spreadsheets, linked worksheets and project dashboards.
• Streamlining existing processes to improve efficiency and reduce administrative workload.
• Supporting Directors and project teams with operational administration.
• Learning basic AutoCAD functions to access and manage project drawings.

Skills

Advanced Excel

Administration

Process improvement

Attention to detail

Time management

Independence

Communication

Tools

AutoCAD

Job description

Office Angels is seeking an Administrative & Document Control Coordinator to support architectural projects with precise document control and project administration.

You will develop Excel-based tracking, automate reporting, and streamline processes while ensuring accurate records across live projects. The role emphasizes initiative, ownership, and improving efficiency within a growing practice.