Document Controller

Robertson Stewart Ltd; Tyseley; On-site; GBP 26,000 - 38,000; Full time

Job summary

Robertson Stewart Ltd. is seeking a skilled Document Controller/Site Administrator to manage site admin tasks and document control on a West Midlands project.

The role emphasizes maintaining compliant filing systems, coordinating meetings, and supporting management with report collation and action tracking. The successful candidate will have experience with CDE platforms (Viewpoint, BIM 360, Procore) and strong Excel skills, enabling efficient data handling and audit preparation on a dynamic

Qualifications

• Experience with document control in construction projects.
• Proficient in Microsoft Office 365, especially Excel.
• Strong organizational and written communication skills.

Responsibilities

• Coordinate site administration duties on a project.
• Coordinate meetings and collate reports.
• Follow up actions and maintain filing/archiving.
• Ensure compliance with ISO standards and CDE protocols.
• Support Health & Safety audit processes.
• Improve document management processes.

Skills

Microsoft Office 365

Excel

Document control

CDE platforms

Tools

Viewpoint

BIM 360

Procore

Autodesk Construction Cloud

Job description

An urgent new vacancy has been created to appoint a talented and experienced Document Controller / Site Administrator / Administrator / Senior Administrator in the West Midlands.

Candidates with a construction related background are naturally of particular interest, HOWEVER we will give equal consideration to those from a civils or building services document control background.

You will be efficiently undertaking and coordinating site related administration duties on a project, whilst also providing admin support to management..

As well as document control, you will also coordinate meetings, the collation of reports and the follow up of actions.

Whilst you will create and maintain a robust filing and archive system, you will also ensure full compliance and ISO accreditations.

Working primarily within a Common Data Environment (CDE), you will ensure compliance with project protocols (such as ISO 19650)

Other areas in addition to maintaining site records will include weekly progress reports, assisting the Health and Safety team in audit processes and to record safety documentation.

Candidates of high interest will have Viewpoint, Aconex, Procore, or Autodesk Construction Cloud experience.

As a minimum, we require knowledge of at least one major CDE platform (e.g., Viewpoint, BIM 360, Procore). Skilled experience using Microsoft Office, particularly Excel is essential.

Ongoing duties will also include improving the document management process, giving you autonomy to make a difference from your previous administration experience.

Candidates applying will naturally be proficient in using Microsoft Office 365, have exceptional organisational skills as well as excellent written and communication skills.

Working with a friendly and approachable team, this role offers genuine development and a step up for the right person who is organised, has excellent IT skills, skilled administration experience and enjoys variety.