Document Controller

Laboris Solutions; Aylesbury; On-site; GBP 31,500 - 38,500; Full time

Job summary

An established industry player is seeking a meticulous Document Controller to manage and streamline design information for commercial and industrial projects. This role involves uploading and tracking critical documentation, ensuring consistency across various platforms, and fostering relationships with clients and team members. The ideal candidate will possess strong organizational skills and experience with EDMS software, including ProCore and AutoCAD. Join a dynamic team where your contributions will directly impact project success and efficiency, while enjoying a collaborative work environment that values innovation and precision.

Qualifications

• Experience with various EDMS software and 2D AutoCAD is essential.
• Strong organizational skills and ability to build relationships.

Responsibilities

• Upload and manage construction documentation across various EDMS systems.
• Ensure consistency in drawing naming and folder structures across projects.

Skills

EDMS software use

ProCore

2D AutoCAD

Microsoft Office

Organizational skills

Relationship building

Tools

ProCore

4Projects

Aconex

BIM 360

Asite

Sharepoint

Job description

Document Controller

Up to £35,000 p.a.

Buckinghamshire

A Document Controller helps to record and issue design information for commercial and industrial building projects. Responsible for submitting and tracking design information to and from their clients in a consistent and timely manner. Submission of O&M manuals and development of format for consistency across projects.

Responsibilities:

• Upload and download construction information documentation (drawings, specifications, technical submittals, material samples…) to/from Construction Document Management Systems CDMS / EDMS (ProCore, 4Projects, Aconex, BIM 360, Asite, Sharepoint …)
• Produce and update consistent Excel Drawing lists for each project where drawings are produced.
• Emailing & recording drawings issued to client for approval when CDMS is not being used
• Downloading weekly report per project to be saved for auditing and record keeping.
• Monitor for late receipt of approvals, and chase client where necessary and/or notify the relevant Design Manager.
• Format of drawing naming and numbering to be consistent across projects.
• Consistency of folder structure across projects and consistency of drawings uploaded to ProCore system.
• Problem solving any Document Control issues as and when arise
• Training any staff to use various EDMS systems if needed
• Assist with the collation and arrangement of the submission of Operation & Maintenance (O&M) Manuals
• Managing and updating the processes of both Document Control and O&M Collating/ Issuing.

Skills required:

• Various EDMS software use
• Previous experience of using ProCore would be beneficial.
• Be experienced in the use of 2D AutoCAD and Microsoft Office.
• You will need to be organised and report to your Design Manager on progress of workload.
• Relationship building skills.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative and Customer Service

Industries

Construction and Administrative and Support Services