Document Administration Project Assistant

JR United Kingdom; Sheffield; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in document administration seeks a Project Assistant to support its operations in Sheffield. The role involves managing shipping documents, ensuring compliance, and requires a strong attention to detail and organizational skills. Candidates should be motivated self-starters with prior corporate experience.

Qualifications

• Proven organizational skills and ability to prioritize tasks.
• Excellent attention to detail.
• Strong self-motivation.
• Experience in a corporate environment.

Responsibilities

• Provide administrative support by handling and processing shipping documents.
• Maintain compliance with group requirements for cargo documentation.
• Verify the accuracy of documents against systems and requirements.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication

IT systems experience

Job description

Document Administration Project Assistant, Sheffield, South Yorkshire

Job Details

• Location: Sheffield, South Yorkshire, United Kingdom
• Job Category: Other
• EU Work Permit Required: Yes
• Posted: 06.06.2025
• Expiry Date: 21.07.2025

Job Description

Overview:

As part of bp’s Supply, Trading & Shipping (ST&S) organisation, the Refining & Products Trading Europe (RPTE) Operations team manages risk and maximizes commercial value through collaboration and detailed knowledge sharing. The Port Agency & Document Administration Team supports trading and operations teams with port agency matters and cargo documentation. The successful candidate will primarily support document administration activities.

Physical presence in the office is required for handling hard copies of cargo documents, with a work schedule of 5 days per week in-office.

Responsibilities:

1. Provide administrative support by handling and processing shipping documents such as Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
2. Maintain compliance with group requirements through proper controls for recording, filing, endorsing, and recalling shipping cargo documentation.
3. Fulfill contractual obligations related to cargo insurance certification.
4. Verify the accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.

Qualifications:

• Proven organizational skills and ability to prioritize tasks
• Excellent attention to detail
• Strong self-motivation
• Effective written communication skills
• Experience in a corporate environment
• Experience working with IT systems

We are committed to equal opportunity and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.