Document Administration Project Assistant

JR United Kingdom; Chesterfield; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the Oil and Energy sector seeks a Document Administration Project Assistant based in Canary Wharf. The role involves managing cargo documentation and providing administrative support while ensuring compliance with company requirements. Candidates should have strong organizational skills, attention to detail, and experience in a corporate setting.

Qualifications

• Proven organizational skills to manage workload.
• Excellent attention to detail required for document processing.
• Experience in a corporate environment preferred.

Responsibilities

• Provide administrative support by handling shipping documents.
• Maintain proper controls for documentation compliance.
• Check accuracy of documents against system requirements.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication skills

Experience in corporate environment

Experience with IT systems

Job description

Job Title: Document Administration Project Assistant

Location: Canary Wharf (5 days per week in office)

Industry: Oil and Energy, Trading and Shipping

Start Date: Beginning of July 2025

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team focuses on managing risk and maximizing commercial value through collaboration and sharing detailed knowledge with internal and external parties.

The Port Agency & Document Administration Team supports the trading and operations teams with port agency, in-port activities, and cargo documentation. The successful applicant will primarily support document administration activities.

Refining & Products Trading Europe aims to be recognized industry-wide as an ‘Employer of Choice’ and an equal opportunity provider.

Physical presence in the office is required for handling hard copies of cargo documents. The successful candidate will work from the office 5 days a week.

Responsibilities:

1. Provide administrative support to ST&S RPTE by handling and processing shipping documents for crude and product cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
2. Maintain proper controls for recording, filing, endorsing, and recalling shipping cargo documentation to ensure compliance with Group requirements.
3. Fulfill bp's contractual obligations related to cargo insurance certification.
4. Check the accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.

Qualifications:

1. Proven organizational skills and ability to prioritize workload.
2. Excellent attention to detail.
3. Strong self-motivation.
4. Effective written communication skills.
5. Experience working in a corporate environment.
6. Experience working with IT systems.

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.