Document Administration Project Assistant

JR United Kingdom; Bradford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company seeks a Document Administration Project Assistant in Bradford. This role involves supporting the Port Agency & Document Administration Team with essential documentation tasks, ensuring compliance, and maintaining accurate records in a fast-paced corporate environment. The candidate should possess strong organizational skills and attention to detail, requiring onsite presence five days a week.

Responsibilities

• Handle and process shipping documents like Bills of Lading and Certificates.
• Maintain controls for recording and filing cargo documentation.
• Verify documents against systems and compliance standards.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication skills

IT systems experience

Job description

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Document Administration Project Assistant, Bradford

Location: Bradford, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views:

2

Posted:

06.06.2025

Expiry Date:

21.07.2025

Job Description:

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team manages risk and maximizes commercial value through collaboration and knowledge sharing with internal and external parties.

The Port Agency & Document Administration Team supports trading and operations concerning port agency, in-port activity, and cargo documentation. The successful candidate will primarily support document administration activities.

Physical presence in the office is required for handling hard copies of cargo documents. The candidate will work from the office 5 days a week.

Key Responsibilities:

• Provide administrative support by handling and processing shipping documents, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Maintain proper controls for recording, filing, endorsing, and recalling shipping cargo documentation to ensure compliance.
• Fulfill contractual obligations related to cargo insurance certification.
• Verify accuracy of documents against systems, trading contracts, and Letter of Credit conditions.

Qualifications and Skills:

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Effective written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.