Document Administration Project Assistant

JR United Kingdom; Doncaster; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company in the Supply, Trading & Shipping sector seeks a Document Administration Project Assistant to support administrative activities in the Doncaster office. The ideal candidate will be organized, detail-oriented, and self-motivated, handling important shipping documents daily. This full-time role requires physical presence five days a week, ensuring compliance and accuracy in documentation.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation and effective written communication skills.

Responsibilities

• Provide administrative support by handling and processing shipping documents.
• Ensure compliance with documentation recording, filing, endorsing, and recalling.
• Verify accuracy of documents against systems and trading contracts.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication skills

Education

Experience working in a corporate environment

Experience with IT systems

Job description

Document Administration Project Assistant, Doncaster

Client:

Location:

Doncaster, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Views:

2

Posted:

06.06.2025

Expiry Date:

21.07.2025

Job Description:

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team manages risk and maximizes commercial value through collaboration and knowledge sharing.

The Port Agency & Document Administration Team supports trading and operations concerning port agency, in-port activity, and cargo documentation. The successful applicant will primarily support document administration activities.

Physical presence in the office is required for handling hard copies of cargo documents. The candidate will work from the office 5 days a week.

Responsibilities:

• Provide administrative support by handling and processing shipping documents such as Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Ensure compliance with group requirements by maintaining proper controls for documentation recording, filing, endorsing, and recalling.
• Fulfill contractual obligations related to cargo insurance certification.
• Verify accuracy of documents against systems, trading contracts, and Letter of Credit conditions.

Qualifications:

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Effective written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.