Document Administration Project Assistant

JR United Kingdom; Nottingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the Oil and Energy sector invites applications for the role of Document Administration Project Assistant in Nottingham. The successful candidate will support the Port Agency & Document Administration Team by managing shipping documents and ensuring compliance with contractual obligations. This in-office position requires strong organizational skills and attention to detail, ideal for those seeking to build their career in a corporate environment.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation and effective written communication skills.
• Experience working in a corporate environment.

Responsibilities

• Provide administrative support by processing shipping documents like Bills of Lading and Insurance Certificates.
• Maintain controls for recording, filing, and endorsing documentation to meet compliance.
• Verify accuracy of documents against systems and contract requirements.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication skills

IT systems

Job description

Document Administration Project Assistant - Nottingham

Location: Nottingham, United Kingdom (in-office, 5 days a week)

Industry: Oil and Energy, Trading and Shipping

Start Date: Beginning of July 2025

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team manages risk and maximizes commercial value through collaboration and knowledge sharing. The Port Agency & Document Administration Team supports trading and operations on port agency, in-port activities, and cargo documentation. The successful candidate will primarily support document administration activities.

Physical presence in the office is required for handling hard copies of cargo documents.

Key Responsibilities:

• Provide administrative support by handling and processing shipping documents such as Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Maintain proper controls for recording, filing, endorsing, and recalling shipping cargo documentation to ensure compliance with Group requirements.
• Fulfill contractual obligations related to cargo insurance certification.
• Verify accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.

Qualifications and Skills:

• Proven organizational skills and ability to prioritize workload
• Excellent attention to detail
• Strong self-motivation
• Effective written communication skills
• Experience working in a corporate environment
• Experience with IT systems

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.