Document Administration Project Assistant

JR United Kingdom; Lincoln; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in the Oil and Energy sector is seeking a Document Administration Project Assistant based in Lincoln. The role involves providing administrative support for processing essential shipping documents and ensuring compliance with corporate requirements. The successful candidate will thrive in a corporate environment and demonstrate strong organizational and communication skills.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Proven written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

Responsibilities

• Provide administrative support by handling and processing shipping documents.
• Maintain proper controls for recording, filing, endorsing, and recalling shipping cargo documentation.
• Fulfill contractual obligations related to cargo insurance certification.
• Check document accuracy against systems, trading contract requirements, and Letter of Credit conditions.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication skills

Job description

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Document Administration Project Assistant, Lincoln

Location: Lincoln, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views:

2

Posted:

06.06.2025

Expiry Date:

21.07.2025

Job Description:

Job Title: Document Administration Project Assistant

Location: Canary Wharf (5 days per week in office)

Industry: Oil and Energy, Trading and Shipping

Start Date: Beginning of July 2025

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team focuses on managing risk and maximizing commercial value through collaboration and sharing detailed knowledge with internal and external parties.

The Port Agency & Document Administration Team supports trading and operations teams on port agency, in-port activity, and cargo documentation. The successful applicant will primarily support document administration activities.

Refining & Products Trading Europe aims to be recognized industry-wide as an ‘Employer of Choice’ and an equal opportunity provider.

Physical presence in the office is required for handling hard copies of cargo documents. The successful candidate will work from the office 5 days a week.

Responsibilities:

• Provide administrative support by handling and processing shipping documents, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Maintain proper controls for recording, filing, endorsing, and recalling shipping cargo documentation to ensure compliance with group requirements.
• Fulfill contractual obligations related to cargo insurance certification.
• Check document accuracy against systems, trading contract requirements, and Letter of Credit conditions.

Qualifications:

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Proven written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.