Document Administration Project Assistant

JR United Kingdom; Wakefield; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the Oil and Energy sector is seeking a Document Administration Project Assistant based in Wakefield. The candidate will provide administrative support related to document handling for shipping and cargo operations. This role requires strong organizational skills, attention to detail, and experience in a corporate environment, ensuring compliance with company documentation standards.

Qualifications

• Experience working in a corporate environment.
• Experience working with IT systems.

Responsibilities

• Handle and process shipping documents including Bills of Lading.
• Ensure compliance with Group requirements for cargo documentation.
• Check accuracy of documents against system and contract requirements.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication skills

Job description

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Document Administration Project Assistant, Wakefield

Client:

Location:

Wakefield, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Views:

2

Posted:

06.06.2025

Expiry Date:

21.07.2025

Job Description:

Description

Job Title: Document Administration Project Assistant

Job Location: Canary Wharf (5 days per week in office)

Industry: Oil and Energy, Trading and Shipping

Start Date: Beginning of July 2025

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team manages risk and maximizes commercial value through collaboration and detailed knowledge sharing with internal and external parties.

The Port Agency & Document Administration Team supports trading and operations teams on port agency matters, in-port activity, and cargo documentation. The successful applicant will primarily support the team’s document administration activities.

Refining & Products Trading Europe aims to be recognized industry-wide as an ‘Employer of Choice’ and an equal opportunity provider.

Physical presence in the office is required for handling hard copies of cargo documents. The successful candidate will work from the office 5 days a week.

What you will do:

• Provide administrative support to ST&S RPTE by handling and processing shipping documents for crude and product cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Ensure compliance with Group requirements by maintaining proper controls for recording, filing, endorsing, and recalling shipping cargo documentation.
• Fulfill bp's contractual obligations regarding cargo insurance certification.
• Check accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.

What you will have:

• Proven organizational skills and ability to prioritize workload
• Excellent attention to detail
• Strong self-motivation
• Strong and proven written communication skills
• Experience working in a corporate environment
• Experience working with IT systems

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability.