Document Administration Project Assistant

JR United Kingdom; Bolton; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the energy sector seeks a Document Administration Project Assistant in Bolton to support shipping and operations through effective document handling and compliance. The role requires strong organizational skills and attention to detail, with responsibilities including managing shipping documents and ensuring accuracy in documentation.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Proven written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

Responsibilities

• Support ST&S RPTE by handling shipping documents for crude and product cargoes.
• Maintain controls for recording, filing, endorsing, and recalling shipping cargo documentation.
• Verify document accuracy against systems and contract conditions.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication

IT systems experience

Job description

Document Administration Project Assistant, Bolton, Greater Manchester

Client:

Location:

Bolton, Greater Manchester, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Views:

2

Posted:

06.06.2025

Expiry Date:

21.07.2025

Job Description:

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organisation, the Refining & Products Trading Europe (RPTE) Operations team manages risk and maximizes commercial value through collaboration and knowledge sharing with internal and external parties.

The Port Agency & Document Administration Team supports trading and operations on port agency, in-port activity, and cargo documentation. The successful candidate will primarily support document administration activities.

Physical presence in the office is required for handling hard copies of cargo documents, working 5 days a week in Canary Wharf.

What you will do:

• Support ST&S RPTE by handling shipping documents for crude and product cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Maintain proper controls for recording, filing, endorsing, and recalling shipping cargo documentation to ensure compliance.
• Fulfill bp's contractual obligations related to cargo insurance certification.
• Verify document accuracy against systems, trading contracts, and Letter of Credit conditions.

What you will have:

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Proven written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.