Document Administration Project Assistant

JR United Kingdom; Stoke-on-Trent; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the Oil and Energy industry is seeking a Document Administration Project Assistant in Stoke-on-Trent. The successful candidate will handle shipping documents and provide administrative support for operational tasks. This role requires excellent organizational skills, attention to detail, and experience in a corporate environment, as the assistant will work in the office five days a week.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Effective written communication skills.
• Experience working in a corporate environment.

Responsibilities

• Provide administrative support by handling shipping documents.
• Maintain proper controls for recording and filing cargo documentation.
• Verify accuracy of documents against systems and contracts.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication

Experience with IT systems

Job description

Document Administration Project Assistant, Stoke-on-Trent

Job Details

Location: Stoke-on-Trent, United Kingdom

Industry: Oil and Energy, Trading and Shipping

Start Date: Beginning of July 2025

Posted: 06.06.2025

Expiry Date: 21.07.2025

Role Overview

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team manages risk and maximizes commercial value through collaboration and knowledge sharing. The Port Agency & Document Administration Team supports trading and operations teams with port agency and cargo documentation. The successful candidate will primarily support document administration activities and must work in the office 5 days a week handling hard copies of cargo documents.

Responsibilities

• Provide administrative support by handling shipping documents such as Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Maintain proper controls for recording, filing, endorsing, and recalling shipping cargo documentation to ensure compliance.
• Fulfill contractual obligations related to cargo insurance certification.
• Verify accuracy of documents against systems, trading contracts, and Letter of Credit conditions.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Effective written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.