Document Administration Project Assistant

JR United Kingdom; Derby; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in the oil and energy sector is seeking a Document Administration Project Assistant located in Canary Wharf. This role involves providing administrative support for shipping documents, ensuring compliance, and maintaining accurate records. The ideal candidate will demonstrate strong organizational skills and attention to detail, helping enhance operational efficiency in a professional environment.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Effective written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

Responsibilities

• Provide administrative support on shipping documents including Bills of Lading and Certificates.
• Ensure compliance with Group requirements by maintaining controls for cargo documentation.
• Fulfill contractual obligations regarding cargo insurance certification.
• Check accuracy of documents against systems and requirements.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication skills

Experience in corporate environment

Experience with IT systems

Job description

Job Title: Document Administration Project Assistant

Location: Canary Wharf (5 days per week in office)

Industry: Oil and Energy, Trading and Shipping

Start Date: Beginning of July 2025

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team focuses on managing risk and maximizing commercial value through collaboration and sharing detailed knowledge with internal and external parties.

The Port Agency & Document Administration Team supports trading and operations teams on port agency and cargo documentation matters. The successful applicant will primarily support document administration activities.

Refining & Products Trading Europe aims to be recognized industry-wide as an ‘Employer of Choice’ and an equal opportunity provider.

Physical presence in the office is required for handling hard copies of cargo documents. The successful candidate will work from the office 5 days a week.

Responsibilities:

1. Provide administrative support to ST&S RPTE by handling and processing shipping documents for crude and product cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
2. Ensure compliance with Group requirements by maintaining controls for recording, filing, endorsing, and recalling shipping cargo documentation.
3. Fulfill bp's contractual obligations regarding cargo insurance certification.
4. Check accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.

Qualifications and Skills:

1. Proven organizational skills and ability to prioritize workload.
2. Excellent attention to detail.
3. Strong self-motivation.
4. Effective written communication skills.
5. Experience working in a corporate environment.
6. Experience with IT systems.

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.