Document Administration Project Assistant

JR United Kingdom; Northampton; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the oil and energy industry is seeking a Document Administration Project Assistant to manage shipping documentation and provide administrative support to the trading team. This role requires excellent organisational skills and attention to detail, alongside experience in a corporate environment. The position is based in Northampton, requiring five days a week presence in the office.

Qualifications

• Proven organisational skills and ability to prioritise workload.
• Experience in a corporate environment.
• Experience working with IT systems.

Responsibilities

• Provide administrative support by handling shipping documents including Bills of Lading and Insurance Certificates.
• Ensure compliance by maintaining proper controls for cargo documentation.
• Check document accuracy against systems and contractual requirements.

Skills

Organisational skills

Attention to detail

Written communication

Job description

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Document Administration Project Assistant, Northampton

Client:

Location:

Northampton, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

Job Views:

2

Posted:

06.06.2025

Expiry Date:

21.07.2025

Job Description:

Description

Job Title: Document Administration Project Assistant

Job Location: Canary Wharf (5 days per week in office)

Industry: Oil and Energy, Trading and Shipping

Start Date: Beginning of July 2025

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organisation, the Refining & Products Trading Europe (RPTE) Operations team focuses on managing risk and maximizing commercial value through collaboration and sharing detailed knowledge with internal and external parties.

The Port Agency & Document Administration Team provides support to the trading and operations teams on matters concerning port agency and in-port activity, and cargo documentation. The successful applicant will primarily support the Document Administration activities of the team.

Refining & Products Trading Europe aims to be recognized industry-wide as an ‘Employer of Choice’ and an equal opportunity provider.

Physical presence in the office is required for handling hard copies of cargo documents. The successful candidate will be expected to work from the office 5 days a week.

What you will do:

• Provide administrative support to ST&S RPTE by handling and processing shipping documents for crude and product cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Ensure compliance with Group requirements by maintaining proper controls for recording, filing, endorsing, and recalling shipping cargo documentation.
• Fulfill bp's contractual obligations in relation to cargo insurance certification.
• Check accuracy of documents against systems, trading contract requirements and Letter of Credit conditions.

What you will have:

• Proven organisational skills and ability to prioritise workload
• Excellent attention to detail
• Strong self-motivation
• Strong and proven written communication skills
• Experience of working in a corporate environment
• Experience of working with IT systems

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.